Accounting Assistant - School of Integrative Biology at University of Illinois in Urbana, Illinois

Job Description:

Accounting Assistant - School of Integrative Biology




College of Liberal Arts & Sciences



University of Illinois at Urbana-Champaign
The School of Integrative Biology in the College of Liberal Arts & Sciences are seeking to hire an Accounting Assistant that provides transaction-level support and knowledge of university policies and procedures pertaining to travel, reimbursements, and purchasing for the School of Integrative Biology.



Duties & Responsibilities



Research Travel Coordination

• Guides research travelers in planning and requesting travel approval.


• Reviews travel requests for completion before submission.


• Meets with travelers to answer questions and pre-purchase approved travel expenses using departmental T-card.


• Makes carpool reservations as needed.


• Reviews travel reimbursement requests for accuracy and completeness and prepares Chrome River expense reports.


• Reconciles travel expenses in Chrome River.

Employee Reimbursements and Purchasing

• Assists employees with reimbursement for items purchased with personal funds.


• Acts as a backup for purchasing supplies and services, including preparing purchase requisitions, tracking deliveries, and confirming payments.


• Supports other staff with purchasing duties as needed.

Records Management

• Downloads and generates monthly financial statements for staff review and distribution.


• Maintains physical records related to financial transactions.


• Organizes physical records according to departmental practices.


• Prepares requests for the disposal of physical records per guideline.

Other Responsibilities

• Greets office visitors and directs them to the appropriate staff member or office.


• Sorts and distributes incoming US and campus mail.

Required Qualifications



1. High school diploma or equivalent.


2. Any one or combination totaling one (1) year (12 months) from the categories below:


a. Coursework in accounting, as measured by the following conversion table or its proportional equivalent:

• 6 semester hours equals one (1) year (12 months)

b. Coursework in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

c. Work experience in bookkeeping, office support, or closely related experience.



Successful candidates will have:

• Experience in applying accounting principles and practices.
• Capable of exercising judgment and discretion, skilled in working with others, both on teams and in one-to-one relationships.
• Ability to communicate well with others.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion.
• Spreadsheet and database software experience in a business environment.
• Ability to work harmoniously with a wide range of constituencies.

Appointment Information


This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Accounting Assistant classification is $38,555.40. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period, per the University of Illinois workplace flexibility guidelines: https://cam.illinois.edu/policies/hr-87-2/. Sponsorship for work authorization is not available for this position.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on January 6, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your Cover Letter, Resume, and Names/Contact Information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .


The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1028253
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Apply Now