Manager, Business Operations (Remote) at University of Miami in Coral Gables, Florida

Job Description:

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Manager, Business Operations to work remotely.

CORE SUMMARY:

The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

COREJOB FUNCTIONS:

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.


• Develops and ensures adherence to department's annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.


• Advances strategic financial plan and makes recommendations to senior management on how to best execute the department's plan.


• Formulates department policies and guidelines to carry out the University and department mission.


• Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions.


• Creates and manages support systems to ensure availability of cost-effective supplies, equipment, and management information.


• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.


• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.


• Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.


• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.

Department Specific:

• Monitors progress of projects as they are implemented.


• Assists with audits and quarterly reports required by new contract directives.


• Monitor financial reports are submitted according to agency deadlines.


• Submit quarterly deliverable report along with invoice with documentation to DOH for contractual payment.


• Submit Grant Related income (GRI) report to DOH along with quarterly deliverable report.


• Manages the budgets ensuring accuracy of expenses.


• Manages contractor agreements.


• Process monthly invoices obtained from report generated from FCDS system for QC contractors.


• Keeps updated and trained on new system applications as they are implemented.


• Coordinate business process with office staff as new practices are implemented.


• Coordinate annual FCDS conference (In-person conference):


• Negotiates contract and facility costs


• Contracts for equipment, catering services, etc.


• Coordinates registration lists, handouts, badges, etc.


• Collection of Registration Fees to be deposited in GRI account.


• Other duties as assigned.

CORE QUALIFICATIONS

Education:
Bachelor's degree in relevant field


Experience:
Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:
* Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships.
* Ability to manage a budget and work within the constraints of that budget.
* Ability to direct, manage, implement, and evaluate department operations.
* Ability to effectively plan, delegate and/or supervise the work of others.
* Proficiency in computer software (i.e., Microsoft Office

#LI-YC1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time
Employee Type:Staff
Pay Grade:H10 Apply Now