Legal Administrative Assistant at Ballard Spahr LLP in Philadelphia, Pennsylvania

Job Description:

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Philadelphia office. The selected individual will support attorneys in the Media and Entertainment practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 3 days a week in the office (Tuesday, Wednesday, and Thursday). However, preference will be given to candidates open to working onsite Monday through Thursday.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.




• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.




• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.




• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Media and Entertainment practice group, your responsibilities include but are not limited to:

• Providing overall legal administrative support, including the preparation of documents for state and federal court filings, discovery requests and responses, letters, pleadings, and motions, and downloading and distributing court filings




• E-filing in various state and federal courts, both trial and appellate.




• New client intake, file maintenance utilizing the firm's electronic records management system.




• Maintain schedules and calendars, make travel arrangements, and update contacts.




• Work closely with attorneys and billing specialists on complex billing matters.




• Other work as needed.

What We're Looking For:

• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.




• Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines.




• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.




• Communication: Highly effective and professional verbal and written communication abilities




• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of legal administrative assistant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience with e-filing, document management, and time and billing systems is a plus.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

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