Executive Assistant at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

Lineberger Compr Cancer Center-426801

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

09/20/2024

Application Deadline:

12/20/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Executive Assistant - Journey

Salary Grade Equivalent:

GN10

Working Title:

Executive Assistant

Position Number:

00055945

Vacancy ID:

P019640

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8am - 5pm

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$57,935 - $75,191

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC Lineberger Comprehensive Cancer Center, founded in 1975, is one of 40 National Cancer Institute (NCl) designated comprehensive cancer centers in the country. The Center's mission is to reduce cancer occurrence and death in North Carolina and the nation through research, treatment, training and outreach. The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

The Executive Assistant will provide comprehensive executive-level administrative, office and personnel support to the Director of the Lineberger Comprehensive Cancer Center at UNC Chapel Hill, who also serves as the Chief of Oncology Services for the UNC Health System. This role is crucial in supporting the Director's leadership and management of the center's strategic initiatives, operations, and research programs. Executive-level administrative responsibilities of the position will include managing the Director's calendar, ensuring seamless coordination of schedules, organizing meetings, preparing detailed reports and presentations, and serving as the primary point of contact for internal and external stakeholders. The individual will also help to ensure smooth project coordination and seamless execution for key programs within the Cancer Center. The Executive Assistant will be responsible for assimilating and composing professional oral and written communication and must be familiar with various technical platforms used for remote and in-person meetings. This position will be responsible for all financial and organizational responsibilities related to events and travel, including but not limited to: planning and securing venues to host events, coordination of arrangements for events (food/beverage, audio and video technology, space acquisition), as well as travel arrangements. This position requires a high level of professionalism and discretion in a fast-paced and dynamic academic medical setting.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

- Excellent written and oral communication skills.
- Must demonstrate the ability to effectively manage multiple competing priorities.
- Strong interpersonal and organizational problem-solving skills while demonstrating sound judgment in decision-making.
- Ability to establish and maintain effective working relationships with key internal and external stakeholders.
- Experience planning and organizing meetings and events.
- Proficiency in Microsoft Office Suite applications.

Preferred Qualifications, Competencies, and Experience:

- Executive administrative and programmatic support experience in large, dynamic academic medical setting is preferred.
- Ability to evaluate, prioritize and triage emergent and time-sensitive issues with little to no oversight.

Special Physical/Mental Requirements :

N/A

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Evening work occasionally, Overtime occasionally

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