Program Specialist - Herbert Wertheim College of Medicine at Florida International University - Herbert Wertheim College of Medicine in Miami, Florida

Job Description:

Job Title: Program Specialist - Herbert Wertheim College of Medicine
Location: Modesto A. Maidique Campus
Regular/Temporary: Regular Regular
Full/Part Time: Full-Time Full-Time
Job ID: 533973 533973
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Specialist to join our team of professionals

Duties:

• Provides support to the Medicine and Society Strand Courses and electives, including but not limited to arranging logistics, assisting in developing syllabi, help in orienting students and monitoring progress, proctoring exams, entering and submitting grades, and developing and maintaining online course presence.


• Manages and organizes incoming and outgoing emails from shared inbox, implements and maintains efficient mail processes and workflows, and ensures timely and accurate responses to emails and inquiries from faculty, staff and students.


• Maintains course/student databases, such as course reviews, faculty student evaluations, and other relevant materials.


• Serves as back-up to the Community Engaged Physician (CEP) Program Manager, as needed. Serves as the liaison between the CEP course team and the Patient Client Access Office.


• Assists with training of team members, as needed.


• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


• Facilitates scheduling of course faculty facilitators by providing information on course -specific objectives, and schedules meetings with course directors as needed.


• Assists course director with maintaining accurate course records and files for three credit courses and electives developed for the Medicine and Society Strand, including but not limited to assisting with the maintenance of the NeighborhoodHELP visit student audit for the Community Engaged Physician (CEP) course series


• Organizes course/program orientations for preceptors and students, including gathering, preparing and distributing materials, and facilitating follow-up items.


• Assists with organizing and preparing course/program meetings, including gathering agenda items, preparing meeting materials, sending out meeting reminders, reviewing and maintaining faculty calendars for teaching assignments and student meetings, notifying faculty of key changes, and taking and distributing meeting minutes.


• Provides administrative support to the faculty strand courses


• Provides administrative support in the classroom, including assisting with the preparation of course materials, collecting and distributing assignments, and transcribing evaluations.

Minimum Qualifications High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.Desired Qualifications

Knowledge of CanvasMed and Zoom

Job Category

Staff

Advertised Salary

$34,000-$36,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

Criminal Background Check

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How to Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability


• Spouses of veterans with permanent and total service-connected disability


• Honorably discharged veterans with wartime service.


• Unmarried widow or widower of a veteran who died as a result of a service-connected disability


• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.


To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Apply Now