Admin Support Specialist at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

VC for Res-620100

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

12/13/2024

Application Deadline:

01/06/2025

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Specialist - Advanced

Salary Grade Equivalent:

GN08

Working Title:

Admin Support Specialist

Position Number:

20053726

Vacancy ID:

P019958

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday 8:00am - 5:00pm

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$45,838 - $58,870

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.


One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The Office of the Vice Chancellor for Research (OVCR) oversees, develops, supports, and grows UNC-Chapel Hill's $1 billion research enterprise. The offices reporting to the OVCR set strategic priorities for research, manage proposals and awards, provide research infrastructure, identify funding opportunities, develop research teams and partnerships, oversee regulatory compliance, and communicate the impact and value of the University's research enterprise. The OVCR enables research endeavors for faculty, students, and scholars; encourages interdisciplinary research collaboration across campus; and fosters expansion and diversification of the University's sponsored research portfolio by collaborating with foundations, federal agencies, corporations, and the state and federal governments. The Vice Chancellor for Research also oversees multiple pan-University, multidisciplinary research centers and institutes.

Position Summary:

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.


The primary purpose of the Admin Support Specialist position is to provide project coordination and management support for operational projects related to resource allocation. This position will also offer administrative support for the day-to-day operations of several offices located within Carolina Square and back up support to other members of the Office of Vice Chancellor for Research's administrative support team such as the Executive Assistant to the Associate Vice Chancellor for Research. This position will also manage the front desk at the Carolina Square on a hybrid schedule with at least three days per week working in the office. Duties include but are not limited to evaluating division-wide resource usage; planning and executing on strategic plans to reallocate resources; organizing and maintaining parking and suite access management; managing general office needs for multiple departments; liaising with building management for repairs and other needs; assisting in coordinating and managing schedules/calendars as needed; and assisting with on-boarding and new employee orientation/trainings.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience:

Selected candidate must demonstrate the following:
* Ability to work both independently and as part of a team
* Ability to prioritize and manage various tasks and a shifting workload
* Ability to work efficiently with a high degree of accuracy
* Ability to interpret, apply, and explain policies and procedures
* Ability to master computer software to maintain and update data
* Ability to analyze and solve technical problems using critical thinking skills
* Proficiency with Office 365 applications (e.g., Outlook, Excel, Word, Teams, and PowerPoint)

Preferred Qualifications, Competencies, and Experience:

* Working knowledge of PeopleSoft/ConnectCarolina
* Understanding of the roles and responsibilities at a large, research university with a complex research portfolio

Campus Security Authority Responsibilities:

Not Applicable.

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