Executive Assistant at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

ASOD Clinical Operations-431500

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

12/13/2024

Application Deadline:

12/23/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Executive Assistant - Journey

Salary Grade Equivalent:

GN10

Working Title:

Executive Assistant

Position Number:

20009081

Vacancy ID:

P019956

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday; 8am - 5pm

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$57,936 - $70,810

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC Adams School of Dentistry Office of Clinical Operations is responsible for overseeing patient care, providing quality assurance, maintaining infection control, administering regulatory compliance and preserving fiscal stability. The Office of Clinical Operations is an integral part of the School and their primary mission is to provide the highest quality education and training to students and to provide the highest quality dental treatment available for patients.

Position Summary:

Manages the daily operations of the Office of Clinical Operations as well as serving as the gatekeeper for the Associate Dean for Clinical Operations. The Executive Assistant is responsible for providing clerical, administrative, reporting, and project support to the Office of Clinical Operations. Serves as the primary point of contact for external and interdepartmental inquiries for the Associate Dean. Independently handles matters as appropriate to preserve the Associate Dean's time for higher priority issues. This individual must pay close attention to detail and understand the levels of consequences and impact that errors would have.


This position must operate independently, crafting/coordinating communications, events, and meetings with the general public, students, university administrators, and faculty. The executive assistant also represents the Associate Dean for Clinical Operations in key internal and external meetings. Collegiality, accuracy, organization, and confidentiality are of utmost importance.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

This position requires a professional individual with exceptional communication skills (both oral and written) and a professional demeanor, who is also service oriented, able to multitask, and has the ability to remain calm and personable in extremely stressful situations. This position must be skillful in organizing, planning and managing administrative activities. The ability to analyze and interrupt policies and guidelines is important, as well as knowledge of administrative office work processors.

Preferred Qualifications, Competencies, and Experience:

It is preferred that this candidate have a working knowledge of the following programs/apps:
Outlook
Word
Excel
PowerPoint
SharePoint
OneDrive
Teams
Tableau
Epic
Adobe Acrobat

Campus Security Authority Responsibilities:

Not Applicable.

Apply Now