Proposal Coordinator at Federal Signal Corporation in University Park, Illinois

Job Description:

The appropriate candidate for this role will provide essential support to the Proposal Management process by ensuring smooth operations across proposal development, reporting, and compliance activities. This role is critical for maintaining document integrity, improving efficiency, and ensuring alignment with organizational standards and client requirements.

Key Activities/Responsibilities 

• Maintain and update proposal content libraries to streamline the response process.


• Coordinate and track proposal deadlines, ensuring all submissions meet requirements and timelines.


• Generate and maintain weekly/monthly reports on proposal success rates.


• Update compliance metrics related to certifications like ISNetworld and Avetta.


• Proofread and format proposals to align with organizational branding and compliance guidelines.


• Track and review Non-Disclosure Agreements (NDAs).


• Act as the central point of contact for cross-department collaboration.


• Schedule proposal review meetings and maintain agendas/minutes for follow-up actions.


• Assist with other duties as required

Skills Required:

• Associates degree recommended


• Entry-level position, 1-2 years RFP-related experience preferred


• Experience utilizing Smart Sheet, ISNetworld, and Avetta preferred.


• Excellent verbal and written communication skills.


• Organized, professional, and self-motivated.


• Strong planning and multi-tasking skills.


• Able to work well individually and as part of a team.


• Proficiency with MS Office software particularly Excel.


• High attention to detail.

Benefits of Employment

In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.

About Us

Federal Signal in University Park is a leading manufacturer and supplier of comprehensive systems and products used to protect people and property. Our products and integrated solutions include systems for campus and community alerting, emergency vehicles, first responder interoperable communications, industrial communications, and command and municipal networked security. Specific products include: lightbars and sirens, public warning sirens and public safety software.

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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