Lead Admin/Fin Coord at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

Leads daily activities and staff that provide professional administrative support, financial management and budget planning for College of Medicine Dean's Office.

Duties:

• Provides financial support by performing accounting and financial analysis.


• Performs data analysis and prepares reports.


• Maintains scholarship budget and administration, account reconciliation, Pcard management, OU Foundation funds, procurement, and other financial support.


• Oversees administrative processes to ensure effective financial management and reporting.


• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.


• Coordinates financial transactions for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support.


• Oversees records maintenance (inventory, office files, etc.).


• Assists with developing, implementing, and interpreting policies and procedures.


• Coordinates with contractors and vendors.


• Provides administrative support for effective office management. Coordinates, plans, and executes department events and logistics.


• May supervise staff, including hiring, training, and evaluating performance.


• Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise. 


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 48 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Basic math skills.        


• Advanced computer skills with wide knowledge of business software.        


• Proficient in Microsoft Office with an emphasis on Excel.        


• Detail oriented for accuracy of data and information.


• Highly organized and able to handle multiple projects and deadlines.

Department Preferences:

• PeopleSoft financial experience


• Strong attention to detail


• Highly organized.

Advertised Physical Requirements:

• 
  Physical: 
  
  
  
  • Sit for prolonged periods.
  
  
  • Communicate effectively, both verbally and in writing.
  
  
  • Ability to engage in repetitive motion.
  
  
  
  


• 
  Environmental: 
  
  
  
  • Standard office environment.
  
  
  
  

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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