Contract/Subcontract Administrator at Michael Baker International in Virginia Beach, Virginia

Job Description:

WHO WE ARE

Michael Baker International is a leading provider of architectural, engineering and consulting services , including design, planning, environmental, construction and program management. The company provides its comprehensive range of services and solutions to support U.S. federal, state, and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker's more than 3,500 employees across nearly 100 locations are committed to a culture of innovation, collaboration and technological advancement to help solve challenges for clients and communities throughout the country. As a company, We Make a Difference! To learn more, visit https://mbakerintl.com/ .

CIVIL & ENVIRONMENTAL PRACTICE

Michael Baker International's civil and environmental professionals manage and staff active project in over 40 countries on five continents. Our staff provide a broad range of engineering services and capabilities supporting highways and bridges, airports, rail and transit systems, local, state and federal government facilities, water and wastewater infrastructure, oil and gas infrastructure, and commercial/urban development. Our fields of expertise span all areas of civil and environmental engineering and include an extensive variety of specialty disciplines, such as environmental planning and permitting, environmental compliance and restoration, coastal engineering, and infrastructure sustainability and resiliency.

DESCRIPTION

The Civil and Environmental Practice seeks an enthusiastic and motivated Technical Specialist II, Contracts/Subcontracts Support Specialist to join our growing and high performing Civil and Environmental Team based in Virginia Beach, VA. You will work in support of our Contracts/Subcontracts Administrator as part of a multi-disciplinary team, with staff located in the Virginia Beach office and in other Michael Baker offices located across the United States (US).

Michael Baker is committed to the growth of our internal personnel, and we support this with world class learning and development. Within the Civil and Environmental Compliance Team, the candidate will be mentored by a seasoned Contract/Subcontract Administrator and will have opportunities for career advancement.

This position is based in Virginia Beach, VA. Applicants desiring to work remotely or from other Baker office locations may be considered depending on qualifications.

Essential Duties and Responsibilities

The successful candidate will be a motivated self-starter who, under limited supervision and in collaboration with our Contract/Subcontract Administrator, supports our Office, Program and Project Management staffs in the set-up and execution of a broad range of environmental compliance, civil and transportation engineering projects. Under limited supervision, assist Contracts Manager/Subcontracts Manager and Project Managers with administration of various contracts and projects. Support includes, but not limited to, budgeting, invoicing, contract startup/closeout, financial analysis, and monthly reporting. Must have experience working closely with State/Federal agencies and outside companies (teaming partners, Joint Venture partners and support subcontractors) with all contract administrative duties.

Essential Duties may include:

• Input project data into various company-wide systems
• Audit contract files and data for compliance
• Work closely with Project Managers on contract/task order setups
• Develop and monitor project budgets
• Coordinate with company billers and accounting personnel on invoicing
• Investigate cost inconsistencies and recommend adjustments as necessary
• Audit expenditures and balance against monthly reports
• Participate in the development and fulfillment of all contract requirements
• Work closely with subcontractors, creating agreements, task orders/purchase orders, and closeouts
• •Review and analyze subcontractor bids and assist Program Manager(s) with award decisions
• • Track, record, and maintain contract electronic files
• Edit for grammar on company contracts and outside deliverables
• • Write simple letters and reports
• Create quarterly DBE reports for Virginia South Carolina, and others Mid-Atlantic states as assigned
• • Create bi-annual reports of small business usage for Federal contracts

Must have extensive knowledge and/or experience working in/with:

• Excellent writing and communications skills.
• State / Federal agencies (Department of Defense a plus
• Excellent skills in Microsoft Office Suite (including Word and Excel) and Adobe Acrobat.
• US (SAM.gov) system contractor registration system
• Virginia eVA contractor registration system
• Basic understanding of Federal Acquisition Regulations
• Basic understanding of Virginia's Agency Procurement and Surplus Property Manual (APSPM)
• Ability to work with many managers with quick turn-around times

PROFESSIONAL REQUIREMENTS

• Education: College degree is desired, but relevant experience will be weighted at least as heavily
• Experience: 3 - 10 years

COMPENSATION

The approximate compensation range for this position $64,480.00 - $101,545.60 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

BENEFITS

We offer a comprehensive benefits package including:

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

MICHAEL BAKER INTERNATIONAL EEO STATEMENT

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.The Civil and Environmental Practice seeks an enthusiastic and motivated Contracts/Subcontracts Support Specialist to join our growing and high performing Civil and Environmental Team based in Virginia Beach, VA. You will work in support of our Contracts/Subcontracts Administrator as part of a multi-disciplinary team, with staff located in the Virginia Beach office and in other Michael Baker offices located across the United States (US).

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