Archives 400 Project Processing Archivist at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Archives 400 Project Processing Archivist

Req ID: 67599BR

School or Unit: Harvard Library

Description: Job Summary

This is a 3-Year term position.

Although this position will remain posted until filled, applicants are strongly encouraged to apply by the end of the day on Monday, January 27th.

Reporting to the Head of Archival Projects and in preparation for the 400th anniversary of Havard's founding in 2036, the Archives 400 Project Processing Archivist (APPA) will process archival collections across Harvard Library pertaining to Harvard's history as identified by the Archives 400 Survey Archivist and other project stakeholders. Based within the Technical Services for Archives and Special Collections unit, the APPA will process collections at the Harvard University Archives and other Harvard Library repositories. The collections to be processed will encompass a wide range personal archives, organizational and institutional records and other historical materials that document the history of Harvard University and its community, with particular emphasis on the 19th and early 20th centuries. Efforts will concentrate on ensuring that all in scope materials are discoverable in both the HOLLIS catalog and HOLLIS for Archival Discovery as needed and are adequately described to facilitate digital imaging, access, and use. Throughout the project, the APPA will coordinate with Harvard conservators and imaging staff as appropriate to determine timelines for collections to be treated and imaged.

Position Description

• Processes archival collections within the Archives 400 project scope at the Harvard University Archives and other Harvard archival repositories in accordance with local guidelines and priorities and national professional archival standards:
  
  
  • Arranges and describes archival records and personal archives for digitization, access, and use, including providing appraisal/historical context for collections
  • Creates finding aids using ArchivesSpace and Encoded Archival Description
  • Creates MARC records
  • Updates existing finding aids to meet current descriptive standards
  • Rehouses collections as needed
• Assesses levels of processing, outlines plans for executing work, sets timelines, meets with stakeholders (Archives 400 Survey Archivist, Archives 400 Steering Committee, Collection Development and Records Management of HUA), and communicates project updates in timely way
• Forecasts timing for collection processing to allow for timely conservation treatment and imaging
• With Survey Archivist, updates project survey database to reflect status of collection processing and generates project reports as needed
• Supervises the Archives 400 Project Archival Assistant, including determining projects and overseeing descriptive and rehousing tasks
• Other duties as assigned, consistent with the functions of the work unit and level of responsibilities of the role

SUPERVISORY RESPONSIBLITIES

• Supervises Archives 400 Project Archival Assistant

Basic Qualifications

• Master's degree in library/information science with archival concentration or equivalent.
• One year processing experience in an archival setting, preferably with large or complex collections.
• Demonstrated experience working with archival and library content and communication standards such as DACS, MARC and EAD as well as controlled vocabularies such as LCSH and AAT.

Additional Qualifications and Skills

• Experience determining processing levels and processing at differing levels of granularity.
• Excellent written and verbal communication skills and demonstrated attention to detail.
• Demonstrated experience working with highly sensitive information or confidential records.
• Demonstrated commitment to equity, diversity, inclusion, belonging and antiracism.
• Ability to work independently and with a minimum of supervision; ability to work effectively and collegially in a complex and dynamic environment as a team member and team leader
• Ability to plan, manage, and complete multiple, concurrent projects, and communicate issues that affect plans, policies, and procedures in a timely fashion

Working Conditions

• Onsite position. This position will work onsite 9am to 5pm Monday through Friday.
• The position is based on site in Cambridge, Massachusetts.
• Work location is responsive and subject to change based on business needs. Requests for flexibility will be considered consistent with Harvard University flexwork policies.
• The work associated with this position is performed in a library/office setting.
• May interact with collections that may contain dust, mold, or other contaminants.
• May process materials in temporary, off-site locations.

Additional Information

Typically, a new hire can expect a starting salary somewhere in the lower part of the range. The amount will vary based on the position and the candidate's relevant experience.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-MG1

Department Office Location: USA - MA - Cambridge

Job Code: 386056 Library Professional

Job Function: Library

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 056

Department: Technical Services for Archives and Special Collection

Salary Range: $ 68,100 - $ 111,500

Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Criminal, Education, Identity


Commitment to Equity Diversity Inclusion and Belonging: Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI256940492

Apply Now