Academic Administrative Coordinator at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Academic Administrative Coordinator

The Academic Administrative Coordinator will provide a variety of academic duties for the Kenneth P. Dietrich School of Arts and Sciences as assigned. The Academic Administrative Coordinator oversees all aspects of the course scheduling process and works with the Chair(s), Directors of Graduate and Undergraduate Studies, all faculty, the Department Coordinator(s), and other Department staff to development and coordinate the departmental course scheduling process, course management and maintenance, registration, final exam and grade logistics, and room scheduling.
Maintains classroom schedule and oversee classroom equipment inventory. Serves as the primary liaison to the University Registrar to coordinate classrooms for all academic courses. Manages the faculty and graduate student Office of Measurement and Evaluation of Teaching (OMET) process.
Provides information via phone, email and in-person to current and prospective students, parents, faculty and staff regarding academic advising policies and general University academic policies and procedures. Coordinates Undergraduate graduation ceremonies.

Job Summary

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Essential Functions

The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort

This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Academic Administrative Coordinator

Job Family: Academic & Student Services

Job Sub Family: Academic Services

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI256988948

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