Executive Administrator at The University of Chicago in Chicago, Illinois

Job Description:

Department

BSD ORT - Department of Orthopaedic Surgery and Rehabilitation Medicine



About the Department

The Department of Orthopaedic Surgery and Rehabilitation Medicine at the University of Chicago is a distinguished hub of excellence. The department is committed to delivering exceptional clinical care, cutting-edge research, and comprehensive education. With an expert team comprised of trauma, hand, shoulder/elbow, foot/ankle, joint replacement, pediatric, spine, oncology, rehabilitation and sports medicine specialists, the department addresses a wide array of orthopaedic conditions. The department has gained national recognition as a leader in orthopedic trauma and oncology, showcasing its expertise. The orthopaedic surgeons deliver specialized, comprehensive care for the most acute and complex orthopaedic conditions. A testament to their expertise, our faculty proudly serves as the team orthopaedic / rehabilitation specialists for the 2021 WNBA National Champions, the Chicago Sky.


The department, home to 30 faculty and clinical associates, has significantly expanded in size since its founding as a department in 2013. Our faculty members have garnered national recognition for their exceptional contributions in education, leadership in national organizations, and clinical excellence. We are proud to have successfully recruited female faculty, with eight clinical faculty members being women. Our commitment to fostering diversity and inclusion within the department, the community we serve, and the specialty of orthopaedics is unwavering. Through the generosity of Barbara and Michael Simon, MD, the Simon Diversity Scholar Fund was created in the Department of Orthopaedic Surgery and Rehabilitation Medicine. Simon Diversity Scholars are selected through an application process and salary support is provided to allow the Scholar to devote time to building diversity in orthopaedic surgery, both within and outside the University of Chicago.


The department has been at the forefront of transformative multidisciplinary initiatives, including successfully launching new clinical programs encompassing spine, trauma, primary care sports medicine, bone infections, and bone health.



Job Summary

The job provides leadership and direction through managers responsible for the financial and management functions of a department in support of teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff. Develops departmental plans. Provides leadership and supervision to a large staff of exempt and non-exempt employees, including management teams.


The Executive Administrator (EA) is responsible for the administrative oversight of the department, which includes surgical and nonsurgical faculty, clinical associates, and advanced practice providers (APPs). The EA serves as the chief operating and fiscal officer for the Department of Orthopaedic Surgery and Rehabilitation Medicine and is accountable for an all-funds budget of $10M. The EA will plan, coordinate, and direct the Department's broad and complex financial and management functions supporting clinical care, research, and medical education. The EA serves as a member of the Executive Committee led by the Vice Chairs/Directors and Diversity, Equity and Inclusion.


The Department's clinical programs continue to demonstrate excellence across the broad spectrum of subspecialty patient care services to treat our highly complex and diverse patient population. The EA oversees the operational aspects of clinical programs and works with clinical leaders to facilitate new initiatives. On an annual basis, the Department's clinical faculty generates over 1.5 million wRVUs, representing nearly 255,000 outpatient visits and 65,000 ER visits. The Department's inpatient services generate nearly 17,000 admissions per year.


The Department of Orthopaedic Surgery and Rehabilitation Medicine consists of a highly competitive orthopaedic residency program and four fellowship programs, which annually train 25 residents and seven fellows.



Responsibilities

• Reporting to the Department Chair, the Executive Administrator will develop short and long-term business plans for the Department. With a plan to expand into multiple suburban locations, the EA will work to plan and execute this plan along with health system administration.
  
  


• S/he will work with the Chair, Section Chiefs, and their respective Section Administrators to conduct ongoing assessments of and respond to growth opportunities and unmet needs within the Department.
  
  


• The EA provides programmatic leadership and input for all strategic plan implementation processes.
  
  


• Work with the Biological Sciences Division (BSD) and University of Chicago Medicine (UCM) leadership to implement new and expanded service lines, strategic alliances, and new clinical sites. Oversee space assignments and prioritize capital requests, including equipment and space renovations.
  
  


• Provide effective and inspiring leadership by actively participating in all programs and services, developing a broad and deep knowledge of all programs.
  
  


• S/he will identify opportunities to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges.
  
  


• Fosters a safe and ethical environment, creating accountability to high organizational standards.
  
  


• Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.
  
  


• Provides leadership to managers within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
  
  


• Directs department priorities, allocates resources, and executes strategic plans.
  
  


• Oversees non-medical activities of the department. Manages policy development and implementation in various departmental areas.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.



Certifications:




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Preferred Qualifications




Education:

• Advanced degree in business, healthcare administration or related field.
  
  

Experience:

• Progressively responsible administrative/supervisory experience.
  
  


• Healthcare and/or academic medical experience.
  
  


• Experience with revenue cycle for hospital and professional fee billing.
  
  


• Directly related financial and budget development experience in a complex environment.
  
  


• Experience working in a fiscally responsible, highly regulated business setting that regularly employs benchmarking.
  
  


• Proficient mathematical and analytical skills, including data sets and data aggregation.
  
  


• Knowledge of research funding and appreciation for working in a research-intensive academic culture.
  
  

Preferred Competencies

• Operate in a highly matrixed environment.
  
  


• Commitment to promoting an environment of diversity and equity.
  
  


• Exceptional communication and listening skills, ability to communicate comfortably with healthcare professionals locally and internationally, board and committee members, and academic and healthcare professionals.
  
  


• Ability to communicate comfortably with faculty, staff, students, and officials at the highest level of the organization.
  
  


• Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
  
  


• Highly ethical and professional manner with the ability to influence and lead others.
  
  


• Ability to manage in an efficient, dynamic, and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence.
  
  


• Serve as an inspirational, persuasive, and agile leader with a track record of success in transformation and measurable outcomes.
  
  


• Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.
  
  


• Demonstrated success in supporting medical research with the ability to identify opportunities for improvement in support functions effectively.
  
  


• Proven track record as a strategic leader with specific experience implementing value-added business initiatives.
  
  


• Demonstrated effectiveness in applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.
  
  


• Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis and perform preparation.
  
  


• Critical thinker, one who understands the underlying financial and operational drivers within a research environment, applying business best practices where appropriate and developing creative alternative strategies as needed.
  
  


• Excellent mathematical and analytical skills focusing on synthesizing and extracting trends from multiple incongruent sources.
  
  


• Demonstrated capacity to learn new technologies, interact professionally with members at all levels of the organization, and provide superlative customer service to the faculty, students, staff, and patients served throughout the organization.
  
  

Working Conditions

• Office environment.
  
  

Application Documents

• Resume (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Administration & Management



Role Impact

People Manager



Scheduled
Weekly Hours

40



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Salary



FLSA Status

Exempt



Pay Range

$160,000.00 - $210,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
In addition to the base pay posted above, this position may be eligible for Incentive Eligible



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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