Office Administrator at MATTHEWS GIBRALTAR MAUSOLEUM & CONSTRUCTION COMPANY. in Pittsburgh, Pennsylvania

Job Description:

POSITION SUMMARY

Matthews Gibraltar Mausoleum designs and builds beautiful mausoleums that meet your business needs and resonate with your local community for more meaningful memorialization.

The Office Administrator manages a variety of general office activities as needed.

• Medical Benefits Day 1!
• 401K Retirement with match: Day 1!
• Stock Purchase Plan: With Match!
• 13 Days ETO

JOB RESPONSIBILITIES

• Procore software - Administrator for Procore (Add projects and admin duties such as upload schedules, drawings, project photos, and other administrative duties.)
• Assists with digital filing and various clerical functions around the office.
• Supervises the maintenance of office equipment and reorder of office supplies when needed.
• Composes and distributes general office memos and correspondence; Prepares, manages, and disburses office forms. Organize and develop meeting minutes, developing formal documents for clients, and using AIA software to create documents.
• Provide document presentation assistance with Microsoft suite and Adobe suite. (Such as graphics, photo editing, etc.)
• Cross training with Finance Admin. This includes Assists with accounts receivable and payable duties such as billing, disbursements, expenses, and account reconciliations.
• Assist General Manager / Salesperson with sales coordination and administrative duties from general follow up, to coordination of sales calls, to organization of sales database, etc.
• Acts as a receptionist by answering incoming phone calls and transferring or relaying messages.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• Associate's Degree in Office Administration, Business Management or related field.
• Bachelor's Degree preferred.
• 1+ years progressive Administrative experience; or equivalent combination of education and experience.
• 3+ years in a leadership role.
• High degree of proficiency in MS Office Suite, Outlook Adobe & Internet applications.
• Strong prioritizing, interpersonal, problem-solving, presentation & planning skills.
• Strong verbal and written communication skills.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.
• Ability to work overtime as necessary.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 10 pounds.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.
#LI-KA1

ADDITIONAL QUALIFICATIONS

Matthews Memorialization is a leader in the memorialization industry who is committed to helping customers grow their businesses and helping families move from grieving to remembrance by providing products of superior craftsmanship and revenue generating programs and services. Within this industry, our Environmental Solutions is focused on the design and manufacture of advanced combustion systems. Matthews Memorialization is a (MATW) Matthews International company.

http://matw.com/memorialization/

At Matthews International, what makes us different is what makes us great. We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants. In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Nearest Major Market: Pittsburgh

Apply Now