Document Control Specialist at WeldFit in Houston, Texas

Job Description:

The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects

Job Responsibilities:

• Assist in the processing, controlling, and distributing project deliverables within budget and schedule deadlines


• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards


• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards


• Prepare various management and project status reports


• Ability to communicate with all levels of management, clients and project team members to achieve project objectives


• Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel


• Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures


• Maintains documentation logs utilizing the document control system throughout the project


• Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc


• Work closely with the client on the status of project documents


• Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals


• Perform basic to intermediate word processing, spreadsheet and database assignments


• Mail out and/or distribute documents.


• Ensure work is being performed within the guidelines of our company policies and procedures

Education/Experience Requirements:

• High School Diploma or equivalent


• Prior experience in similar job is preferred

Qualifications

• Skilled in MS Office: Excel, Outlook, Word, PowerPoint, Teams


• Typing speed: 50 WPM


• Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance


• Excellent communication skills


• Competency with operating systems including Windows and networks


• Comfortable navigating computer new programs and environments


• Excellent data entry skills


• Excellent critical thinking skills


• Ability to review and identify opportunities for efficiency