Administrative Intern at Greenman-Pedersen Inc in Buffalo, New York

Job Description:

Job Preview



GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. M/F/D/V



Notice To Third-Party Agencies



GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.


GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.



Work Authorization



In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Job Description



GPI is seeking an Administrative Intern to assist with the Administrative, Accounting, and Human Resources duties in a fast-paced environment while working closely with the Administrative and Management team members within the Branch. Candidates should be well-organized with strong written and verbal communication and computer skills.


Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!



GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com



Responsibilities:

• Assist with Administrative tasks, including:
  
  
  • Assist with general office duties, including copying, filing, scanning, and organizing documents.
  
  
  • Handle incoming and outgoing mail, ensuring proper distribution to relevant departments.
  
  
  • Maintain and update company records and filing systems, both physical and digital.
  
  
  • Answer phone calls and respond to emails.
  
  
  • Help manage office supplies inventory and assist with ordering when necessary.
  
  
  • Perform any other administrative tasks or projects as assigned by supervisors.
  
  
  
  


• Assist with Accounting and Human Resources tasks, including:
  
  
  • Assist in basic accounting tasks such as invoices, accounts payable, and billings.
  
  
  • Help with HR-related activities, including maintaining employee records, preparing HR documents, and assisting with company events and communications.
  
  
  • Learn and support various tasks within accounting, HR, and administrative functions to gain exposure to business operations.
  
  
  
  

• High School Diploma or GED required.


• Currently pursuing a degree in Business Administration or a related field.


• Experience in administrative and accounting tasks is preferred.


• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.


• Detail-oriented with exceptional organizational skills.


• Strong analytical, communication, and problem-solving skills.


• Demonstrated team-oriented behavior.

• Read, write, and understand plans and directions given in the English language


• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members