Secretary V - 003230 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	003230
Position Title	Secretary V - 003230
Division	Academic Affairs
Department	420800 - English
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Prepares correspondence, reports, various forms and other documents using a PC. Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes. Utilizes Banner Finance and Student Record System to access departmental and student information. Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report. Assists with preparation of Faculty Activity Reports & Annual Reports for the department. Hires and supervises students to include assigning duties and checking work. Processes necessary paperwork to hire graduate assistants, teaching assistants and interns. Compiles portfolios for part-time and full-time faculty members upon request. Assists students with registration problems. Assists faculty to include giving make-up exams to students and proctoring exams. Provides departmental information to faculty, staff and students. Maintains departmental files and personnel records for faculty. Greets and routes visitors. Answers phone and directs calls. Ability to work schedule as defined and overtime as required. Regular and prompt attendance. Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	12/19/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI257064874

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