Clerk of the Committee on Faculty Appointments - Hybrid at Wellesley College in Wellesley, Massachusetts

Job Description:

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!




When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).




Job Posting Title

Clerk of the Committee on Faculty Appointments - Hybrid



Job Description Summary

Admin Exempt



Job Description

This position manages and supports the work of the Committee on Faculty Appointments (CFA), relating to faculty reappointment, tenure, promotion, merit, and sabbatical leave decisions. Responsible for short and long-term planning requirements for the upcoming year's meetings, decision deadlines, and policy issues, taking into account anticipated volume of reviews, sequence of decision actions, and ensuring all key processes are conducted properly and on schedule.



Position Responsibilities:

• Support the CFA by preparing agenda and materials for weekly committee meetings, taking minutes, and preparing materials for committee members. Ensure all relevant and required information is brought to bear in committee's decisions. Draft letters and memos on behalf of the committee. Maintain confidential files. Administer leave application process for sabbaticals, early leaves, and professional development leaves, including leave intents, applications, grant submissions, notification letters, and leave reports.


• Serve as liaison between Provost and Dean of Faculty Affairs, CFA, Reappointments and Promotions committees (R&Ps), and faculty under review. Guide faculty through various appointments and review processes; advise faculty under review as well as department chairs/program directors/R&P chairs of procedures and respond to their questions.


• Oversee external evaluation process, including follow up with reviewers from other institutions and redaction of evaluation letters.


• Manage the CFA calendar of activities and decisions; process unsolicited letters; track R&P composition (e.g., outside members, participation while on leave); prepare semiannual published list of faculty under review; monitor annual conversation verification forms.


• Establish new procedures and systems as necessary to support committee needs while ensuring consistency with college legislation and appointment guidelines; maintain various appointment checklists and guidelines.

Education Required:

• B.A. degree

Experience Required:

• 3 to 5 years of experience in an office setting, preferably in higher education. Legal experience a plus.

Skills and Abilities Required:

• Demonstrated experience in position(s) requiring confidentiality, diplomacy, trustworthiness, and good judgment.


• Excellent project management and organizational skills, with high level of attention to detail and follow up.


• Strong interpersonal skills; excellent written and oral communication.


• Ability to balance multiple priorities and deadlines.


• Fluency with use of various software programs, including word processing, Google Apps (including Gmail, Calendar, Drive, and Groups), Excel spreadsheets and databases, and Dropbox.

Supervisory Responsibilities:

• Faculty Appointment Specialist

Additional information:

The position requires flexibility in work hours to accommodate occasional late meetings. CFA's weekly meetings typically extend until 4:30 p.m. each Wednesday during the academic year



Company Description:

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.


• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.


• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.


• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.


• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees


• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.


• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.


• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.


• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!



Worker Sub-Type

Administrative



Time Type

Full time



EEO Statement


At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.




Wellesley College is an Equal Opportunity Employer,
committed to the diversity of the college community and the curriculum
. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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