Director, Administrative Affairs for the President's Office at Vassar College in Poughkeepsie, New York

Job Description:

Vassar College

Director, Administrative Affairs for the President's Office

Department: President's Office

Duration of Position: Full year / Full time

Work Schedule:

Employee Type: Administrator

Posting Date: 12/11/2024

Union Representation: Not Applicable

Posting Number: AS572P

Pay Rate:

Compensation: The starting annual base salary range for this position is $83,340-$108,350.


When extending an offer, Vassar College considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, budget, and other market and organizational considerations. The starting salary range represents the College’s good faith and reasonable estimate at the time of posting.



About Vassar College


Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the
homelands of the Munsee Lenape.


Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.


Vassar College is a smoke-free, tobacco-free campus.


Vassar College offers a comprehensive benefits package for administrators which includes:

• 22 vacation days for full time employees – prorated if not full time, unlimited paid personal and sick time for use at the supervisor’s approval.


• 14 paid holidays per year which includes the week between Christmas and New Year’s Day.


• A choice of three health plans (EPO, PPO, High Deductible), Participation in FSA, Dependent Care, and Transit programs.


• Voluntary, employee paid dental insurance plan.


• Life Insurance and Voluntary Supplemental Life Insurance


• Employer paid short-term and long-term disability programs.


• 403(b) defined contribution plan after one year of service. For more information, visit:
  https://offices.vassar.edu/human-resources/benefits-and-wellness/retirement/
  


• New hires will be automatically enrolled in the SRA at a 4% employee contribution per paycheck.


• Tuition benefits for undergraduate programs: Eligible after applicable waiting period. For more information, visit:
  https://offices.vassar.edu/human-resources/benefits-and-wellness/tuition/
  

Position Summary and Responsibilities


Reporting to the President, the Director, Administrative Affairs undertakes a variety of projects to support the President and represents the President’s Office to other Vassar departments and external constituents including faculty, students, alum, and the external community. This role represents the President Office in community-wide events (e.g., Commencement, Convocation, community care days) and events that may include constituents in Dutchess County, the region, and the country. The role ensures visitors brought by the President are well attended to and that we maximize the impact of potentially high-profile events. The Director, Administrative Affairs represents the President at various meetings and anticipates strategic changes and/or problems and seeks to prevent and address challenges promptly. The role works to ensure the President’s Office staff—The President, the Executive Administrative Coordinator and the Deputy to the President—are well integrated operationally and strategically, and are projecting an organizational culture of hospitality, care, and integrity.



Responsibilities

• Understand and prepare weekly for the President’s schedule, anticipating issues and potential opportunities for the office.


• Align the office activities and work culture to project hospitality, care, and integrity as core values at Vassar.


• Undertake special projects of strategic importance as needed (e.g., helping to conceptualize and support Institute events, staying abreast of the local community and national political landscapes for higher education, supporting global collaborations around the liberal arts, inviting key visitors to campus and curating their visits).


• Write with and for President as needed (e.g., emails, letters, remarks).


• Plan, manage, and maximize impact of President’s Office events (e.g., President’s Teas, dinners, and hosted events) and be the point person from the President’s Office for community-wide events (e.g., commencement, convocation, and community care days).


• Work with the Executive Administrative Coordinator to monitor budget, and anticipate/resolve budget pressures.


• Manage community investments and philanthropy from the President’s Office.


• Work with General Counsel and other senior offices to monitor external environment (e.g., regulatory, legal, political) and help President and Deputy to the President develop strategy to continue to position Vassar favorably.


• Support Board Secretary on Board-related operational issues.


• Perform other duties as assigned.

Qualifications


Required knowledge, skills and abilities

• Excellent writing and communication skills.


• Successful experience in complex, fast-paced environments, and experience responding to multiple constituencies.


• Budget management and Workday skills.


• Experience in higher education working with faculty, senior leadership, administrators, alum, and community members with professionalism and excellent diplomacy skills.


• Experience in a self-directed role demonstrating confidence and initiative.


• An ability to learn quickly, be flexible, and be comfortable with ambiguity.


• Demonstrated commitment to excellence and attention to detail.


• Technical skills (e.g., Excel, Word, PPT, Google calendar, Workday).


• Baccalaureate degree and five years of experience in higher education or similar nonprofit sector.

Special Instructions to Applicants


To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/4266.

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