Assistant Facilities Project Manager - University of Puget Sound at Another Source in Tacoma, Washington

Job Description:

Another Source’s client, University of Puget Sound is recruiting an Assistant Facilities Project Manager to join their team onsite in Tacoma, WA.  This role offers an excellent opportunity for an emerging professional to develop and advance their skills in project management. 

Here’s a little about the University of Puget Sound and the position they are recruiting for:  

University of Puget Sound is a leading liberal arts university in the dynamic Pacific Northwest, offering a rigorous, flexible education that gives students the freedom to explore and shape their studies, supported every step of the way by mentors and advisors.    

Learn more about the University https://www.pugetsound.edu/about-puget-sound-0 and their New Campus Development Plan https://rb.gy/ydchm8  

About the Role: 

As the Assistant Facilities Project Manager, you will work closely with the Director of Capital Development and Property Management (DOC) with a focus on single family home renovation, preventative maintenance projects, vendor management, and unit turnover. The university owns 73 single family homes that are utilized as student, staff and faculty housing and offices. This role assists the DOC, who oversees the properties, in maintaining property quality, coordinating and monitoring contracted services, managing the bidding process, and ensuring the quality of services provided.   

What you will be doing: 

Project Management  

• Plan and manage capital projects and other facilities projects ranging from minor to major work.  

• Perform annual property inspections and create punch lists for work performed.   

• Prepare project-related bid documents, contracts, and purchase orders.  

• Assist in budget preparation, cost control and expense tracking.   

• Evaluate needs for contracted maintenance services and assist in the selection of contractors.  

• Ensure all safety and health rules, standards, and procedures are observed; conduct regular self-inspections of work areas and practices to eliminate potentially hazardous conditions  

• Conduct site visits with vendors to assess service quality and develop relationships.  

• Monitor and report on the performance of contracted services.   

• Coordinate and communicate with stakeholders regarding repair timelines.   

Vendor Management  

• Support the DOC by developing request for proposals and soliciting bids for various services.   

• Prepare and administer vendor contracts.  

• Oversee vendor performance and ensure timely completion of contracted work for routine work (pest control, laundry services, landscaping) and renovations.  

• Maintain open communication with vendors through regular check-ins.  

• Act as an escort for outside vendors who conduct work in occupied student spaces.  

• Coordinate, facilitate, and triage emergency services or repairs with other university staff.  

Interdepartmental Collaboration  

• Act as an escort for outside vendors who conduct work in occupied student spaces.  

• Coordinate, facilitate, and triage emergency services or repairs with other university staff.  

• Supports logistical team with lifting and moving furniture.   

Administrative and Reporting  

• Maintaining accurate and up-to-date records, documents, and project files.  

• Document project outcomes, products and systems in database.   

• Assist in budget preparation and financial management for property maintenance and improvements.  

• Maintain accurate records of all rehabilitation work, vendor contracts, and unit turn activities.  

• Create comprehensive project reports documenting progress, milestones, and issues.  

What We’re Looking For 

• Highschool diploma or equivalent required; some college preferred.   

• Strong organizational and time management skills.  

• Ability to manage multiple projects.   

• Excellent communication and interpersonal abilities.  

• Proficiency in basic computer skills that includes MS office and google workspace.   

• Prior experience in property management, residential repair, project management or construction preferred.   

• Excellent attention to detail.  

• Proficient in the written word.  

• Ability to respectfully work, communicate and provide leadership within a diverse campus community.  

What’s in it for you:   

University of Puget Sound offers a comprehensive compensation and benefit package. The anticipated annual base salary range for this position is $80,000 – $90,000 based on experience.  

Benefits: https://www.pugetsound.edu/human-resources/benefits 

University Diversity Statement 

We Acknowledge 

The richness of commonalities and differences we share as a University community; the intrinsic worth of all who work and study here; and that education is enhanced by investigation of and reflection upon multiple perspectives. 

We Aspire 

To create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; and to foster a spirit of openness to active engagement among all members of our campus community. 

We Act 

To achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; and to prepare effectively citizen-leaders for a pluralistic world. 

Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.