Executive Assistant, Board of Directors - Remote - Nationwide at Vituity in Sacramento, California

Job Description:

Remote, Nationwide - Seeking Executive Assistant

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Coordinate Board and workgroup meetings including drafting agendas, collection of materials, presentations, and other planning logistics including travel, transportation, and catering.
• Administer policy-monitoring schedule and assist the Chief Executive Officer with preparation and completion of monitoring reports. This includes working with content contributors to collect information for reporting to the Board of Directors and summarizing past meeting content per the governance policy monitoring cycle.
• Work with Chief Legal Counsel and/or designee to review and facilitate the CEO, Chair, and Board of Directors annual evaluation process and timeline.
• Develop and coordinate new Board Member orientation and onboarding process.
• Compose accurate and detailed minutes for all Board and workgroup meetings in accordance with established and accepted standards. This includes maintaining an accurate and up-to-date action item and motions lists.
• Oversee Board and Operational Policies for accuracy, updates, and Board approval.
• Manage and facilitate Board Corner content on Vituity Community including posting approved Board Talking Points and other relevant "governance" articles and communications.
• Manage and facilitate Board Chair and Board Member outreach and communications to the Partnership. This includes content coordination with Marketing to ensure message alignment between the Board and Leadership as well as various logistics in setting up site visits (in person and/or virtual), dinners, live chats, or other outreach efforts.
• Monitor Board and workgroup meeting attendance for stipend allocations.
• Manage and maintain accurate and confidential information for the Board of Directors via the online Board portal. This includes oversight of access permissions to the Board portal.
• Assist coordinating the annual Governance Retreat, which may include agenda development, scheduling interviews on strategic topics of interest, alignment of communications between the Board Chair, CEO, and Retreat Facilitator(s), coordination of meeting information, presentations, and other logistics with Meetings & Events.
• Assist and advise the Board Chair regarding responsibilities, including but not limited to, appearances at meetings and events, presentation preparation, calendar management, travel, expense reports, and other requests, as necessary.
• Prepare a Board Chair checklist for each Board Meeting to summarize agenda, action items, announcements, and other updates that require Board decision and/or discussion.
• Work with the Board Chair, Chief Legal Counsel, and Director to draft a Board Annual Plan to outline Chair and Board priorities for the following year to include identification of educational opportunities, Board advisor needs, and other considerations for the next planning cycle.

Required Experience and Competencies

• Three (3) years of work experience supporting a Board of Directors and/or providing executive level support.
• College degree preferred.
• Advanced organizational and project management skills.
• High level of precision and attention to detail.
• Ability to manage multiple tasks/requests with varying priorities.
• Ability to be flexible to adjust to changing circumstances.
• Excellent communication skills both verbal and written.
• Ability to write accurate and concise minutes.
• Excellent customer service skills.
• Ability to interact in a courteous and professional demeanor with multiple executives and stakeholders.
• Ability to use good judgment to resolve problems and make recommendations.

The Community

Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Trainings to help support and advance your professional growth.
• Team building activities such as virtual scavenger hunts and holiday celebrations.
• Flexible work hours.
• Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Vituity community initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $31.24 - $39.05, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.