Administrative Assistant II at Texas State University in San Marcos, Texas

Job Description:

Posting Number:

2025206

Posting/Functional Title:

Administrative Assistant II

University Pay Plan Title:

Administrative Asst II

Location:

San Marcos

Department:

Student Involvement & Engagement

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,072 - $3,763.17

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• High School Diploma or equivalent.


• Detailed-oriented with advanced organizational and time management skills.


• Experience maintaining calendars and schedules.


• Demonstrated proficient in Microsoft Office.


• Ability to address individuals and situations with a high degree of sensitivity and confidentiality.


• Ability to manage time effectively to oversee multiple projects, programs, services, and customer service needs.


• Strong written and verbal communication skills.


• Proficiency in Microsoft office tools and other relevant software.


• Ability to provide customer service via email, official department correspondence.


• Ability to present/facilitate development of students and staff.


• Ability to coordinate, gather information, and complete data as needed for events/meetings.


• Ability to prepare and proofread clear, concise, and grammatically correct correspondence.


• Ability to work under pressure, without supervision, handle multi-task projects, and complete work within established deadlines.

Preferred Qualifications:

• Bachelor's Degree.


• Demonstrated knowledge of purchasing and procurement methods and procedures.


• Experience with budgeting, purchasing, travel arrangements, and processing travel reimbursements.


• Experience working in higher education setting.


• Proficiency in Adobe Sign, SAP, Qualtrics, Concur and/or Teams software

Job Description:

The Administrative Assistant II position in Student Involvement and Engagement is responsible for daily administrative operations specifically related to Student Government and related special projects as assigned by the Assistant Vice President for Student Success and Executive Director of Student Involvement and Engagement; providing administrative assistance in the development and implementation of procedures and policies and ensuring office operations are completed in a successful and timely manner. The position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to work independently.

Job Duties:

• Perform administrative support duties and responsibilities for the AVP & Executive Director related to Student Government and other special projects.


• Maintain calendars, schedule meetings, manage room reservations.


• Coordinate, gather information, and compile data as needed for events/meetings.


• Answer multi-line phone and transfer calls, as needed.


• Assist with travel arrangements and prepare travel requests and reimbursements using Concur.


• Process PCRs and other HR-related paperwork.


• Hire, train, and supervise student staff members.


• Monitor and/or order inventory and supplies, as needed.


• Maintain operations related to procurement and purchasing.


• Maintain complex filing system and quality control of documents.


• Develop and maintain accurate records and prepare spreadsheets.


• Gather information, conduct research, and/or compile data and statistics and prepare reports as requested.


• Other duties as requested or required, whether specifically mentioned in this job description.

Job Open Date:

12/17/2024

Job Close Date (posting closes at midnight):

01/10/2025

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions




By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/50801

Apply Now