Operations Manager, Cardiac & Vascular Surgery at The University of Chicago in Chicago, Illinois

Job Description:

Department

BSD SUR - Cardiac Surgery: Administration



About the Department

The Section of Cardiac Surgery at the University of Chicago draws upon a tradition of innovative clinical practice and scientific research to provide the highest level of care to our patients. We continue to pioneer and develop new programs and techniques.


Our cardiac surgeons have established a renowned heart transplant program, which is the largest in Illinois and second largest in the Midwest. Our program's physicians and surgeons were the first to successfully simultaneously perform a heart, liver and kidney transplant and have extensive experience in multiple organ transplants. Complementing these complex surgical techniques is our faculty's vast experience in minimally invasive surgical techniques. We were the first to perform a DaVinci-assisted coronary artery bypass graft surgery in Chicago and routinely perform minimally invasive valve surgeries, including complex redo valves.


Our pediatric cardiac surgeons are also at the forefront of surgical procedures. Our state-of-the-art Comer Children's Hospital allows our faculty to enhance and expand their innovative and pioneering work in hybrid surgery: a minimally invasive, off-pump approach for newborns suffering from hypoplastic left heart syndrome. This technique buys time, enables the infant to survive without a massive operation soon after birth and allows the child to grow for several months, which makes follow-up operations easier.


Our team of scientists are committed to improving our understanding of complex heart diseases and uncovering new ways of tackling these conditions. This ongoing work and achievement would not be possible without the cohesive effort of the faculty and staff. We are always looking for individuals who are willing to work in our dynamic and collaborative environment toward the shared goal of improving the health of patients in our community and beyond.



Job Summary

Under general supervision from the Section Administrator, the Operations Manager performs a range of professional activities in the Department of Surgery for clinical programs related to teaching, medical research, and clinical care. May assist in developing and executing business plans.



Responsibilities

• Leads and supports projects and/or program development and implementation. Effectively interacts with both internal and external executives and staff, as well as consultants, to create projects and/or program design and ensure the success of projects and initiatives. Coordinates logistics of major events, and assists in planning events.Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
  
  


• Oversees management of day-to-day financial processes, payment of invoices, the purchase of goods and services, and the processing of reimbursements.Monitors and reconciles accounts.Researches, compiles and analyzes data to create reports, presentations, proposals and other documents, including, but not limited to operational, financial and monthly reports.Ensures compliance with relevant University policies and guidelines.
  
  


• Responsible for day-to-day office management.Develops and implements office procedures and policies.Develops and manages communications by assisting in creating and revising program materials, including brochures and website content under moderate direction of Section Administrator. Manages physician and staff absences and responsible for coordinating gaps in coverage. Oversees and maintains the physical office space, ordering equipment, repairs and upgrades. Leads administrative staff by providing guidance and ensuring consistency and compliance on calendar, itinerary and other day-to-day administrative responsibilities. Provides coverage during gaps in administrative coverage due to absence, leaves of absence, vacancies, etc.
  
  


• Coordinates staff and faculty recruitment and on-boarding efforts.Conducts candidate phone screens, ensures seamless interview experience, solicits reference checks, and communicates/tracks on-boarding and training process. Coordinates the timely submission of credentialing and re-credentialing packets.
  
  


• Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.
  
  


• Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
  
  


• Acts as a liaison between the section and other University departments.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Certifications:




---




Preferred Qualifications




Education:

• Master's degree in business, healthcare management, accounting, or a related field.
  
  

Experience:

• Supervisory experience.
  
  


• Healthcare experience.
  
  

Preferred Competencies

• Familiarity with general business practices.
  
  


• Commitment to providing a high level of service and working in a team environment.
  
  


• High degree of professionalism.
  
  


• Attention to detail.
  
  


• Excellent interpersonal, oral, and written communication skills.
  
  


• Ability to handle sensitive and confidential situations and information with absolute discretion.
  
  


• Ability to handle multiple tasks simultaneously and under tight deadlines.
  
  


• Strong analytical and organizational skills.
  
  

Application Documents

• Resume (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Administration & Management



Role Impact

Individual Contributor



Scheduled
Weekly Hours

40



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Pay Rate Type

Salary



FLSA Status

Exempt



Pay Range

$68,000.00 - $90,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
In addition to the base pay posted above, this position may be eligible for N/A



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Apply Now