Receptionist at Corgan in New York, New York

Job Description:

EOE/M/F/Disability/Vet

Receptionist

US-NY-New York

Job ID: 2024-3063
Type: Regular Full-Time
# of Openings: 1
Category: Administrative
New York

Overview

At Corgan we are passionate about great design but the best thing we build is each other. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.

Corgan is actively recruiting a dynamic Corporate Receptionist to join the firm as part of our Shared Services administrative team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

We are seeking a friendly and professional Receptionist to join our team. Create a first impression of our global architecture and interior design firm by serving as the “voice” and “face” of the office. Represent Corgan’s culture, philosophy and brand professionally and positively. The ideal candidate will be the first point of contact for visitors and clients, providing welcoming and efficient service. This role requires strong organizational skills, multi-tasking abilities, and excellent communication to handle a variety of administrative and office duties.

• Manage calls, welcome everyone upon arrival (staff, clients, visitors, vendors, contractors and more)
• Maintain appearance of the lobby, as well as configuration and audio/visual supplies of conference rooms
• Manage and maintain supplies for snacks/kitchen supplies
• Execute critical security and emergency procedures for front desk and main entry
• Guide vendors and contractors through check-in and check-out process
• Maintain certificates of insurance for building trades and projects
• Direct deliveries and disperse unidentified mail to appropriate parties
• Prepare mail, FedEx and courier packages
• Coordinate relief between administrative staff team members
• Assist with the issuance and collection of building access cards
• Order and distribute transportation passes
• Review business cards and name plates for accuracy prior to order and upon delivery
• Coordinate meetings, schedule appointments and order food as needed
• Assist with other special projects as needed

Qualifications

• High school diploma or equivalent (additional education or certifications a plus)
• 3+ years of experience in office administration, customer service/customer experience. Professional services organization strongly preferred
• Friendly, approachable and professional demeanor
• Proficiency in MS Office (Word, Excel, Outlook) and office equipment (e.g., printers, copier, scanner, etc)
• Strong verbal and written communication skills
• Ability to handle multiple tasks and prioritize effectively
• Ability to manage competing priorities with attention to detail, paired with a “can-do” spirit
• Excellent organizational and time-management skills
• Ability to work independently and as a part of a team
• Sensitivity to confidential matters and ability to use discretion as required

WORK ENVIRONMENT

Office-based, Monday to Friday with work hours from 8:30a – 5:30p

PHYSICAL REQUIREMENTS

Ability to sit a desk for long periods

Ability to lift packages (up to 50 lbs) as needed

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

Base Salary Range: $49,000 - $58,000 annually.

WORK ENVIRONMENT

Office-based, Monday to Friday with work hours from 8:30a – 5:30p

PHYSICAL REQUIREMENTS

Ability to sit a desk for long periods

Ability to lift packages (up to 50 lbs) as needed

SALARY RANGE

$49,000 - $58,000

The estimate range represents the general base salary range of candidates hired in City only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.

*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *

EOE/M/F/Disability/Vet

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