Program Coordinator at Massachusetts General Hospital(MGH) in Boston, Massachusetts

Job Description:

General Summary / Overview Statement



Since 2012, the Rural Medicine Program (RMP) team, based in the Massachusetts General Hospital Division of General Internal Medicine, has partnered with the Rosebud Sioux Tribe (RST), or Sicangu Oyate, to develop clinical resources and support community health programs. Beginning in 2016, the RMP developed a physician staffing team that provides the foundation of much of the local Indian Health Service hospital's clinical services. The RST has a Memorandum of Understanding with the RMP active through 2027 and honored the program with a 2019 holiday entitled "Boston Doctors Day."


Beginning in 2017, the RMP began to support community health programs for the Rosebud Sioux Tribe Health Administration (RSTHA). To date, over $12 million of health grants have been obtained by the RSTHA with the RMP's support. This has led to a rapid development of community health capacity, despite the RSTHA's location in one of the most resource-denied American Indian reservations. Given this rapid expansion, there is a growing need to support local projects as well as support projects led by the RMP team.


Under the supervision of the RMP Director Dr. Matt Tobey and RMP Manager Aislinn O'Keefe, and in collaboration with RMP Project Manager Sara Purvis, the successful candidate will serve as the coordinator of various community-based public health, research, and clinical projects. The role will include extensive opportunities to collaborate with the RST's health, public safety, and community-based organizations. The new hire will work closely with the RST, the RST community, the RMP's physicians, the RMP's Americorps VISTAs, and outside partners.


Principal Duties and Responsibilities



• Coordinate public health and research projects, including scheduling meetings, tracking meeting action items and workplans, and keeping project notes and records


• Draft project documents such as internal communications, public health outreach materials, and project protocols


• Provide research support to community-based research projects by assisting investigators in research design, IRB submissions, data collection, and data analysis


• Under the supervision of the RMP Program Director, manage reporting to grant funders and other stakeholders, including compiling data for progress reports and drafting narrative report sections


• Participate in grant writing for community health and research grants


• Participate in the authorship of research products


• Collaborate with the Rosebud Sioux Tribe on shared projects such as an institutional review board, community-based projects, and clinical projects


• Plan partnership development meetings and events such as community conferences and discussion groups


• Develop positive relationships with partners across projects


• Travel from time to time to Rosebud, South Dakota, for project development activities


• Support the administrative management of the RMP clinical contract with the Indian Health Service, handling communications with the physician team and assisting with travel logistics.


• Provide reciprocal coverage of other team members' activities as appropriate and necessary, from time to time


• As time permits beyond the activities above, the candidate may be asked to work on activities related to other Rural Medicine Program or Division of General Internal Medicine efforts, to be determined



Qualifications

Qualifications




Required: Bachelor's degree


o Preferred: Master's degree preferred in rural development, public health, health administration, or a related field with 2-4 years of experience.


• At least six months' experience working with community health programs preferred


• Proficiency with standard office software (Microsoft Word, Excel, PowerPoint and Outlook as well as internet applications) and facility with learning new computer applications


• Experience with Stata and/or similar statistical software


• Strong judgment, an ability to maintain confidentiality, and adherence to research and partnership ethics



Skills/Abilities/Competencies required



• Management and coordination: good organizational skills, ability to work both independently and as part of a team, good emotional intelligence, ability to work on multiple topics at once, meet deadlines, and manage time.


• Community partnership: demonstrate cultural humility, strong listening skills.


• Problem-solving: ability to identify problems / threats and to work with others to address them.


• Adaptability: interest in enjoying life and work in multiple environments, interest in learning approaches to problem-solving in multiple contexts.


• Professionalism and comportment: ability to set / maintain professional boundaries and role model positive workplace behaviors for others.


• Strong ability to work across cultures and institutional cultures with humility and patience.




Working Conditions



This position will be based at Massachusetts General Hospital in Boston, Massachusetts. The division of time between in-office and remote work may be variable / negotiable, with a minimum of 3 workdays per week in-office expected. At times additional in-office days may be required, for example for orientation and training during the first months of employment.


Occasional travel to Rosebud, South Dakota will be required, with 2-4 short trips per year anticipated. Expenses for travel to and housing in South Dakota will be provided. Travel to conferences may be supported for activities related to the position.



EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.