Accounting and Financial Support Specialist (Financial Administration Coordinator) at Indiana University in Bloomington, Indiana

Job Description:

Department



KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)



Department Information



The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 130,000 living alumni around the globe.



Job Summary



Department-Specific Responsibilities

• Performs financial and administrative support of the university's daily business operations.


• Provides financial support to academic departments, programs, centers, institutes and the Dean's Office.


• Serves as a primary delegate to process, review, reconcile, and approve financial documents, including IU and IU Foundation payments, reimbursements, and travel.


• Audits receipts, invoices, and calculates costs verifying available funding in accounts.


• Responsible for providing budgetary assistance including financial forecasting to department heads, monitoring budgets across multiple accounts, providing analyzed data and resolving reimbursement inquires, accounting, and budget issues.


• Provides analyzed data to the Deans Office, and department heads for budget preparation and year-end closing.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.


• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.


• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).


• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.


• Assists in designing, documenting, and implementing processes.


• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.


• Monitors financial accounts and ensures timely payments are made to payees.


• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.


• Serves as liaison to department and/or other university divisions.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Associate's degree

WORK EXPERIENCE



Required

• 4 years of relevant experience

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrated time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Highly thorough and dependable


• Possesses a high degree of initiative


• Ability to build strong customer relationships


• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)


• Experience in managing and documenting workflows, processes, and/or data entry


• Basic understanding of technology


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Proficiency in computer systems, including standard Office software


• Basic accounting and financial skills; ability to reconcile accounts


• Prior demonstrated ability to apply concepts and policies to daily work functions


• Good oral and written communication skills


• Ability to clearly present material and make it accessible to a specific audience

Preferred

• Demonstrates knowledge of computer programming/data querying techniques


• Possesses basic accounting and financial skills


• Ability to reconcile accounts. Problem solving skills


• Ability to effectively interact with a diverse constituency


• Ability to expeditiously analyze complex data sets and information


• Ability to work independently and meet demanding deadlines

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: Finance


Job Family: Financial Administration
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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