Administrative Programs Officer I at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Health & Human Services - Agency 25



Location:

Lincoln, NE



Hiring Rate:

$20.023



Job Posting:

JR2024-00011628 Administrative Programs Officer I (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
12-23-2024



Job Description:

The Administrative Program's officer's (APO) responsibilities encompass high-level responsibilities that ensure the smooth functioning of the division. Behavioral health departments are often complex, involving interdisciplinary teams, public engagement, policy development, and coordination with other health services. The APO's role is essential in enabling the director and the entire department to meet their goals effectively.
The APO enables the director to lead effectively, facilitate critical communication and coordination, ensure compliance, and contribute to the success of DBH initiatives. Their organizational and problem-solving skills help maintain the division's focus on its mission to improve behavioral health outcomes, making them indispensable to the functioning of the entire department.


This is an executive level assistant role.


Wage: $20.023
Hours: Monday - Friday 8-5
Dress Attire: Business Casual



Key Areas of Responsibility:




Communication coordination for the Director: The APO serves as the primary gatekeeper and liaison between the director and internal or external stakeholders, including government agencies, healthcare organizations, community leaders, and the public. In the context of behavioral health, where stigma and confidentiality are often at play, the APO ensures that sensitive communications are handled with the necessary care and discretion.



Administrative Coordination: From managing the director's schedule to organizing high-stakes meetings, the APO ensures that all administrative aspects are handled efficiently. This includes the coordination of interdisciplinary team meetings, program reviews, and external collaborations, which are essential for the division's overall success. The APO also manages reports, budgets, and documentation, enabling the director to focus on higher-level strategy and decision-making.



Program and Project Support: Behavioral health initiatives often involve long-term, multi-faceted projects that require meticulous tracking, coordination, workflow development, and follow-through. The APO helps manage these projects by coordinating timelines, ensuring the appropriate allocation of resources, and tracking progress. They might assist in organizing mental health awareness campaigns, ensuring compliance with public health policies, or overseeing grant applications and reports.



Data and Report Management: The Division of Behavioral Health heavily on data to assess needs, measure outcomes, and inform policy. The APO helps manage the collection, organization, and dissemination of data and reports, ensuring that the director has the necessary information at hand. This is crucial for preparing presentations for board meetings, public briefings, or policy discussions.



Regulatory and Compliance Assistance: The public health field, especially behavioral health, is governed by numerous regulations and compliance standards. The executive assistant helps ensure that the division adheres to these, whether it's related to patient confidentiality, healthcare standards, or federal and state health mandates. They assist the director in keeping up with changing laws and guidelines, ensuring that the division remains compliant and operationally sound.



Qualifications:




Minimum Qualifications: Bachelor's degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.



Preferred Requirements: Minimum of 2 years administrative support experience involving use of data-based tracking and management, performing administrative/office/support work including the use of personal computers and office equipment.


Expert level proficiency in Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint, OnBase and web conferencing technology such as Zoom and WebEx. Preference given to work experience connected to the behavioral health field in business management, health administration, social work, or behavioral health related coursework.



KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: (These are needed to perform the work assigned.)



Knowledge of: governmental organizations and administrative procedures; project management procedures; research and administrative survey and reporting techniques; the principles and practices of budgeting and accounting; personnel management practices; public relations principles and techniques; the inter-relationships among various operations and groups served; federal and State laws, regulations, and guidelines; legislative processes; advise and guide representatives of other agencies and government officials in solving problems; develop functional objectives, performance goals and criteria, and priorities; computerized business systems; general accounting systems.



Skill in: operation and maintenance of computer equipment and other office machines; developing work and resource usage plans, initiating cost reduction measures, and implementing performance improvement actions; prioritizing/organizing work; data analysis and problem solving.



Ability to: organize and present facts and opinions to exchange information and ideas and to effectively communicate in promoting agency needs, plans, and objectives; conduct research activities; summarize technical data and conclusions into reports; plan, organize, and control the work of others; apply management practices, theories, techniques, and methodologies to assigned responsibilities and leadership requirements; analyze data and draw conclusions; learn agency programs, functions, policies, procedures, processes, communications channels, and objectives related to assigned responsibilities; manage multiple assignments in accordance with defined work priorities and due dates; negotiate for personnel, financial and technology resources.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.