Managing Editor, Journal of Educational Theory - College of Education, Department of Education Polic at University of Illinois in Urbana, Illinois

Job Description:

Managing Editor, Journal of Educational Theory
College of Education
Department of Education Policy, Organization and Leadership




Job Summary

The Managing Editor's primary functions are to manage all procedures associated with producing six issues of the journal Educational Theory annually; to perform substantive/ developmental copyediting on manuscripts accepted for publication in the journal; to supervise, train, and coordinate the responsibilities of the journal's graduate student employees; and to manage and generate content for and assess the performance of the journal's social media accounts and to coordinate events sponsored by the journal.

DUTIES AND RESPONSIBILITIES




Management of Journal Operations



Plan, manage, and serve as principal contact for all journal operations, coordinating closely with the Editor in Chief regarding these processes.

• Managing the journal's submission and review site (developing and updating support documentation for authors and reviewers; serving as principal support contact); periodically assessing the platform's effectiveness and update needs, in consultation with the College's technical support staff and the Editor in Chief; researching and evaluating alternative systems, as needed.
• Serve as principal contact/correspondent with authors regarding submissions, journal policies, permissions, etc. Review decision letters (and other correspondence, as requested) prepared by the Editor in Chief, for quality control purposes.
• Prepare biweekly status reports regarding all active submissions and monthly reports for publication queue planning. Support the Editor in Chief in interpreting this data and planning the production queue.
• Annually assess hardware and software needs for journal operations, in consultation with the College's Technical Support Staff, and advise the Editor in Chief regarding anticipated upgrade needs and in planning an optimal schedule for these.
• Coordinate the invitation process for members of the journal's review board under the direction of the Editor in Chief. Initiate and monitor review process for submissions, including preparing submissions for anonymous review, corresponding with reviewers to obtain feedback for submissions in a timely manner. Maintain a log of reviewer assignments and timelines for use by the Editor in Chief and other journal staff.
• Review monthly financial statements prepared by the College's Business Office. Monitor overall expenses, research and prepare reports on categories of expenses, and provide this information to the Editor in Chief for oversight purposes and to use in future planning.
• Coordinate with contacts at the journal's publisher regarding journal operations issues, including periodic updating and renewal of the contract for producing the journal, annual royalty and stipend payments from the publisher, questions pertaining to the journal's copyright policy and open access arrangements available to authors, etc.
• Support Editor in Chief in hiring graduate student support staff for the journal (e.g., prepare draft position announcements, job descriptions, and decision/offer letters for applicants). Supervise, train, and prepare support materials for graduate student employees; assign tasks/projects and monitor their work; and provide feedback as needed.
• Gather and analyze annual statistics data for journal submissions, including rates of decision categories, submission turnaround rates, and reviewer statistics for use by the Editor in Chief in planning and to generate reports for the journal's Sponsoring Societies.

Management of Journal Production



Responsible for copyediting accepted manuscripts, coordinating authors' review/final revision process, providing all content for each journal issue (currently 6 annually) to the publisher's Production Editor, and reviewing and approving layout of content and cover at each stage of layout.

• Correspond with authors regarding schedule for the copyediting and publication process; distribute copyright assignment forms, and ensure that signed forms for all content have been returned prior to production.
• Copyedit accepted submissions to ensure conformance with journal style, including undertaking substantive/developmental editing of manuscripts as needed and providing editing for English coherence and clarity in the case of EAL manuscripts. Such editing requires research in philosophy of education and related fields to ensure accuracy of suggested revisions and of citation information. Prepare style sheets for manuscripts to ensure consistent practice within and (as appropriate) across manuscripts.
• Keep the publisher's Production Editor apprised of issues pertaining to schedule, special content (artwork, tables, supplementary materials, etc.), and any other matters that might affect layout and production flow.
• Coordinate authors' review of copyedited manuscripts and ensure that all queries are resolved to the satisfaction of both author(s) and Editor in Chief prior to publication. Check that final author/Editor revisions are entered accurately in the files sent to production.
• Prepare all content for each issue so that it is production-ready, including formatting files for layout, creating the issue's Table of Contents and running heads, preparing author biographies and contact information for the publisher's records.
• Review the production layout proof for accuracy of all content (text, notes, tables, other graphics) and to ensure formatting has been applied correctly. Review edits made by the publisher-contracted proofreader to ensure accuracy and evaluate whether changes marked require author and/or Editor approval.
• Evaluate the revised proof to ensure all edits marked on the layout proof have been entered correctly and to conduct a final quality control check of layout and formatting of all text as well as the issue cover.
• Keep authors apprised of anticipated publication date; on publication of the issue, send PDF offprints of article and issue information files for their personal records.

Social Media and Event Planning and Management



Responsible for managing the journal's social media efforts and for planning (under the direction of the Editor in Chief) and acting as principal contact for the journal's recurring events: the Educational Theory Institute and the Educational Theory PES Pre-conference Institute, as well as other invited speaker events and virtual symposia.

• Develop a social media strategy for the journal.
• Lead the production of social media content.
• Meet with support staff in the College's Business Office to review requirements for events (food, lodging, meeting space, honoraria, etc.), to ensure the plan for addressing these needs conforms with University policy, and to troubleshoot how to address any special needs or issues.
• Arrange travel and lodging for event participants, in coordination with the participants, the Editor in Chief, and staff in the College's Business Office.
• Arrange meeting/conference space. Coordinate and/or perform setup at venue(s) prior to events.
• Arrange catering for workshop and conference sessions.
• Assist in planning the event schedule and distribute the schedule to participants.
• In coordination with the Editor in Chief, develop a promotion plan and prepare promotional materials.
• Prepare support materials needed by the College's Business Office to process payments for services and reimbursements (when needed) for participants.

Minimum Qualifications



• Bachelor's degree in a humanities field (e.g. philosophy, philosophy of education, English), communications or related field.


• A total of one (3) years (36 months) in education, training and/or work experience in editing.


• Demonstrated experience supervising staff and/or coordinating work assignments.


• Demonstrated professional experience in academic editing.



Preferred Qualifications



• M.A. or Ph.D. in Philosophy of Education or a related field.


• Specific familiarity with the Chicago Manual of Style.



Knowledge, Skills and Abilities

• Demonstration of excellent verbal and written communication skills, extremely fine and careful attention to detail, and strong project management and organizational skills.
• Demonstrated ability to exercise good judgment, tact, and discretion in communicating with authors, reviewers, and other journal constituents.
• Experience using Microsoft Word and Adobe Acrobat (especially these applications' review/editing tools); it will also be beneficial to have competence preparing and working with Microsoft Excel spreadsheets.

Appointment Information


This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. The salary range is $60,000 - $67,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on January 10, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact rmt@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1027639
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu
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