BAA Payment Operations-Univ Payables (Hybrid) at University of Illinois in Urbana, Illinois

Job Description:

BAA Payment Operations-Univ Payables (Hybrid)




University Payables


Sponsorship for Work authorization is not available for this position.



Job Summary

Under the general supervision of a designated supervisor, independently perform a variety of complex technical and functional duties in University Payables. This position requires the ability to work effectively in a fast-paced environment where new challenges arise every day. Problem solving, the ability to adapt and respond in a timely and professional manner, high attention to detail, and exercising good judgement are some of the skills that will lead to success. This is a team-oriented position that works collaboratively with a variety of units and departments both within University Payables and the University of Illinois, as well as with customers outside of the university. Providing quality customer service, the willingness to continuously improve, as well as a professional attitude and a willingness to learn should be demonstrated while working in the best interests of the University of Illinois. Incumbent is expected to at all times observe standards of professional conduct and strive for excellence in customer service including, but not limited to: accepting accountability and ownership of actions; adaptability in accepting new challenges and responsibilities; focusing on customer needs and prompt, accurate resolution of customer issues; exhibiting professional, quality, value added communications skills; working collaboratively with customers, employees and units to improve University Payables.



Duties & Responsibilities

1. Perform pre-pay audit of invoices/expense reports and related data entry functions in the University's ChromeRiver (CR), accounts payable (Banner), financial reporting (Banner) and document management (BDM) systems to ensure compliance with University, State, and Federal policies and regulations. Requires attention to detail and use of independent judgment in policy interpretation.
2. In conjunction with the Coordinator, participate directly in the daily operations of University Payables. Schedule and prioritize daily work assignments; monitor progress of daily activities to ensure that operational needs are met; monitor for, research, and resolve transactions requiring rework ('rejects').
3. Maintain a professional working relationship with University units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Identify University customers that may need special assistance and assist in problem resolution for customers.
4. Actively identify, investigate and with appropriate approval and direction, implement Payables process improvements. Contribute to the development of written procedures for both internal and external training needs. Participate in the formulation and implementation of policies/procedures related to Payables functions.
5. Conduct research and analyze transactional data in the University's CR, financial reporting and document management systems and in University Payables' operational reports and databases to monitor payment transactions for departments and vendors, and oversee research performed by personnel outside University Payables.
6. As required and directed, actively participate in system testing for University Payables' system upgrades.
7. Analyze vendor account statements and assess the extent that invoices are in arrears. Conduct research of accounts and invoices in various systems and databases as necessary, and consult with vendors, departments, and/or Campus Purchasing Divisions to determine a course of action.
8. Perform other duties appropriate for a Business/Administrative Associate classification, such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables' meetings and activities.

Minimum Qualifications


Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.



Knowledge, Skills and Abilities

1. Knowledge of generally accepted accounting principles and accounts payable best practices. Familiarity with the Business and Financial Policies and Procedures Manual of the University of Illinois, and State of Illinois and University procurement statutes, regulations and procedures.
2. Excellent organizational and communication skills. Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
3. Proficiency with Microsoft Outlook, Word, Excel, and One Note; Prefer experience with Banner Finance, Banner Document System (BDS), iBuy, P-Card, T-Card and Chrome River applications.
4. Ability to work independently and exercise good judgment and discretion in the performance of all work assignments. Ability and willingness to perform at consistently high levels and to demonstrate initiative in the performance of duties.

Appointment Information


This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/12/2024. The budgeted salary range for the position is $48,000 to $52,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

System Office jobs such as this one are not eligible for the Referral Program.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on January 6, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amanda at abubo2@uillinois.edu . For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID:1028484
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu
Apply Now