Finance and Administration Specialist (Neurology) at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Finance and Administration Specialist (Neurology)





University Overview



The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.


Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.


The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.


COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.




Posted Job Title

Finance and Administration Specialist (Neurology)




Job Profile Title

Coordinator B




Job Description Summary

This position will provide financial and administrative support to the NeuroGeneRx Center within the Department of Neurology. The position will manage multiple activities, tasks and competing priorities in a self-directed manner to support key Center activities throughout their entire lifecycle. This role will independently coordinate, monitor, process and/or report on all transactions related to the NeuroGeneRx Center's financial activities, including but not limited to weekly time reporting (payroll), purchasing, payables, and reimbursements. This position will establish and maintain account and transaction files. The primary focus will be to be the Center's liaison with the business office to monitor pre- and post-award functions, liaise with internal and external constituents and maintain personnel/payroll/human resources records. The position will evaluate and report on relevant financial and administrative issues that may arise, make recommendations towards resolution and work with the business office to implement solutions to identified issues.


The position will be responsible for: Clinical trial budget development in conjunction with the Office of Clinical Research, activity tracking and invoicing; Pre-award functions (routing agreements for review, budget development); Post-award functions (working with grant staff to monitor expenses and grant reporting with faculty); Tracking of all center funds; Preparing, reviewing and/or processing purchase order requests and travel expense reports, budget expenses, invoices; Staff time tracking; Completing other business administrative tasks as assigned.




Job Description



This position will provide financial and administrative support to the Neurogenetics Therapy Center within the Department of Neurology. The position will manage multiple activities, tasks and competing priorities in a self-directed manner to support key Center activities throughout their entire lifecycle.


This role will independently coordinate, monitor, process and/or report on all transactions related to the Center's financial activities, including but not limited to weekly time reporting (payroll), purchasing, payables, and reimbursements. This position will establish and maintain account and transaction files. The primary focus will be to be the Center's liaison with the business office to monitor pre- and post-award functions, liaise with internal and external constituents and maintain personnel/payroll/human resources records. The position will evaluate and report on relevant financial and administrative issues that may arise, make recommendations towards resolution and work with the business office to implement solutions to identified issues.


The position will be responsible for:

• Clinical trial budget development, activity tracking and invoicing;


• Pre-award functions in conjunction with grant staff (routing agreements for review, budget development);


• Post-award functions in conjunction with grant staff (monitoring and reconciling, researching and resolving wayward and suspense charges);


• Tracking of all center funds;


• Preparing, reviewing and/or processing purchase order requests and travel expense reports, budget expenses, invoices;


• Personnel/payroll/human resources records;


• Completing other business administrative tasks as assigned.

It is expected that this position will be familiar with Center, Department and University policies and procedures and make sure they are communicated effectively and implemented appropriately. This position functions as part of a multidisciplinary team, works cooperatively with members of the Neurology Business Office and reports to the Center's Program Manager.


The successful candidate will approach work in a cooperative and service-oriented manner, will share equipment and responsibilities in a sensitive and supportive manner, and will understand and support the overall mission of the Neurogenetics Therapy Center.


The position is contingent on continued funding.



Qualifications



REQUIRED: A Bachelor's Degree and 2-3 years of experience or equivalent combination of education and experience is required. Excellent computer skills are essential (Word, Excel, PowerPoint), with the ability to learn and master multiple University financial and administrative databases, programs and systems. Strong analytical, problem-solving, communication and organizational skills required. Must be detail-oriented. Ability to handle confidential or sensitive information in an appropriate and professional manner and to manage shifting priorities and multiple projects. Must be a team player with a collaborative working style.



PREFERRED: Prior experience with clinical trial finances is preferred.


Applicants must attach cover letter and resume




Job Location - City, State

Philadelphia, Pennsylvania




Department / School

Perelman School of Medicine




Pay Range

$42,953.00 - $65,861.00




Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

• 
  Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
  


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  Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
  


• 
  Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
  


• 
  Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
  


• 
  Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
  


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  Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
  


• 
  Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
  


• 
  University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
  


• 
  Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
  


• 
  Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
  


• 
  Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
  


• 
  Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay





To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Finance-and-Administration-Specialist--Neurology-_JR00041692

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