Temporary Part-time Purchasing Coordinator at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job TitleTemporary Part-time Purchasing Coordinator

Job Profile TitleTemporary Employee - Non-Exempt

Job Description SummaryUnder general direction, provide administrative support to the research finance team and faculty members. Process and approve purchase orders and journals utilizing BEN according to sponsor and University policy and procedures for the department of Emergency Medicine and Rehabilitations Medicine. Perform administrative duties related to office reception, phone, fax, mail, and other duties as assigned.

Job DescriptionTemporary Employee - Non-Exempt

Job Location - City, StatePhiladelphia, Pennsylvania

Purchasing-Process purchase orders for Emergency Medicine and PM&R PI's on grants, gifts or unrestricted funds, process purchase orders for UPHS Administration as needed. Collect all documentation on purchase order, check request, procard request, and all other charges and file for attachment to monthly reports. Ensure all documentation conforms to the university and sponsor requirements. Process journals utilizing BEN according to sponsor and university policies and procedures.

Procard - Process orders for PI's on grants and unrestricted funds. Prepare monthly statement ensuring all required documentation is attached for all charges and give it to the PCard allocator for review and approval timely.

ULAR/Greenphire/Cell Center/ Imaging Core, etc.… Approve review and approve order placed in various university online systems.

Property Management - prepare annual equipment inventory; tag equipment as needed.

Facilities liaison for our department and for Hyperbaric Medicine-place tickets in University AIM system for small jobs including exterminating, lights out, bathroom out of order, etc. Place Hyperbaric Medicine tickets for all their facilities and any IT needs on the University side due to chamber being in a School of Medicine building and cannot go through UPHS.

General Administrative Duties - Greet visitors to office from the front desk, answer phones, go to mailroom and retrieve mail for department and sort mail into mailboxes, liaison for copier issues and placing tickets with Ricoh for fixing any issues that come up, ordering supplies for copiers and for office. Under general direction, provide clerical/administrative support to the research administration team and faculty members. Perform administrative duties related to office reception, phone, fax, mail, and other duties as assigned.

Department / SchoolPerelman School of Medicine

Pay Range$7.25 - $24.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Apply Now