Senior Planning and Budget Analyst at Christopher Newport University in Newport News, Virginia

Job Description:

Working Title:

Senior Planning and Budget Analyst

Position Number:

FA304

FLSA:

Exempt

Appointment Type:

Full Time

Sensitive Position:

No

Sensitive Position Statement:

A sensitive position requires a fingerprint-based criminal history Check. This is NOT a sensitive position.

Campus Security Authority:

Yes

Campus Security Authority Statement:

This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an "official of the institution with significant responsibility for student and campus activities". A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.

Designated Personnel:

Yes

Designated Personnel Statement:

This position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest:

No

Statement of Economic Interest Statement:

This position does NOT require a Statement of Personal Economic Interest.

Restricted Position:

No

Restricted Position Statement:

A restricted position would be subject to availability of funding. This is NOT a restricted position.

Chief Objective of Position:

The Senior Planning and Budget Analyst reports to the Director of Planning and Budget and assists with developing and analyzing the biennial and annual operating and capital budgets of the university, consistent with the university's mission and goals.

Work Tasks:

• Analyze, calculate, and forecast personal service costs, including fringe benefit costs for the agency, consistent with recommended salary regrades, performance increases, and faculty salary averages as provided by the Department of Planning and Budget, which are used to develop the agency's biennial budget request and for preparing the annual operating budget for the university.


• Analyze, calculate, and forecast non-personal service costs for the agency, based on historical costs, new or one-time costs, and estimated increases for uncontrollable expenses such as utilities, insurance and maintenance contracts; recommend allocation changes for consideration in the biennial budget process for the university.


• Recommend allocation of resources based on an analysis by program and departmental budgets; analyze resource alignment with strategic initiatives.


• Review and consider budget change requests, HR personnel action requests, AP 14s, and requests for budget office transactions; approve and process changes as delegated by the Director of Planning and Budget; take approved revisions to the operating budget as requested by operational managers.


• Utilize centralized automated Planning and Budget systems for internal budget execution, forecasting, working budget updates, reconciliations, and planning.


• Analyze, monitor, reconcile, and complete reports for the Maintenance Reserve Plan; draft reports and responses to requests, and once confirmed ready to submit, complete the corresponding submission to the Department of Planning and Budget; revise and update the plan annually; review expenditures and uses to confirm appropriate use of Maintenance Reserve funds.


• Oversee capital outlay record keeping, form submission, Department of Planning and Budget and Department of Engineering & Buildings capital outlay process compliance, to include monitoring and reconciling Capital Project expenditures; prepare capital outlay forms to initiate new capital projects or to revise previous submissions for current projects; prepare and submit documentation to the Department of Planning and Budget and to the Department of Engineering and Buildings to close out completed projects and to support the re-appropriation of ongoing projects annually.


• Monitor and manage the Higher Education Equipment Trust Fund program implementation for the university.


• Develop an equipment list with the appropriate academic and administrative personnel for submission to the State Council for Higher Education.


• Evaluate grant and indirect cost allocation budgets and complete grant budget entry into university financial systems.


• Monitor the Maximum Employment Level (MEL) of the university for both full-time and part-time positions, calculate employee FTE counts on a monthly basis, and organize and maintain the comprehensive funded positions listing.


• Take lead in preparing annual historical budget tables for the Board of Visitors.


• Draft state Performance Budgeting submissions, such as drafting Budget Execution Documents, developing draft Capital Budget Request Submissions, and similar.


• Make updates to the working budget and revenue and expense models within department financial systems.


• Coordinate on-going updates to the office's policies and procedures documents, and maintain the office's record keeping systems.


• Deliver high quality customer service and support in direct interactions and through the creation of training, support resources, and communications.


• Collaborate with campus colleagues and complete special projects regularly; represent the office at new supervisor training.


• This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty;


• Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrate a positive and professional attitude and treat everyone with dignity and respect. Fully support the "Student's First" value at CNU and routinely goes the extra mile in providing service.


• Review and communicate safety issues to assure a safe and healthy workplace and a reduction in work related absence.


• Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position.


• Immediately report unsafe work conditions and work-related incidents to your supervisor and participate in accident investigation requests.


• Perform other duties as assigned.

Knowledge, Skills, Abilities (KSA's) related to position:

• Knowledge of state budget and finance policies, procedures and systems


• Working knowledge of federal grant systems


• Knowledge of accounting practices and generally accepted accounting principles


• Knowledge of capital outlay procedures


• Working knowledge of budget and finance related software systems and programs


• Ability to communicate effectively

Required Education:

Master's degree or a Bachelor's degree and experience that equates to an advanced degree.

Additional Consideration - Education:

Master's in Accounting, Economics, Business Administration or Bachelor's degree in Accounting, Economics, Business Administration or a related field and experience that equates to a Master's Degree.

Experience Required:

• Experience in budget or resource analysis, financial planning and forecasting, or fiscal administration


• Experience researching, compiling, analyzing, and communicating complex data sets in a concise and effective manner


• Experience managing or implementing government programs and processes


• Experience using planning and budget, and finance related software

Additional Consideration - Experience:

• Prior budget office experience in a college, university or government agency setting


• Prior Commonwealth of Virginia accounting or budget experience


• Prior Commonwealth of Virginia capital outlay experience


• Prior experience with Banner Finance or Workday Adaptive Planning


• Prior experience with grant budgets


• Prior experience with the Commonwealth of Virginia Higher Education Equipment Trust Fund and Maintenance Reserve

Salary Information:

Starting at $75,000, commensurate with education and experience.

CNU Information:

Christopher Newport University is anchored in excellence, and that is reflected in our ranking as the #1 regional public university in Virginia and #3 among regional public universities in the South. We are an inclusive and kind community, founded on our shared values of honor, scholarship, service and leadership. We offer an outstanding liberal arts education provided by dedicated, gifted teacher-scholars who are supported by a compassionate team of faculty and staff. Our 4,500 undergraduate and graduate students pursue more than 90 areas of study, as they live and learn on a largely residential campus. CNU's on-campus performing and visual arts centers offer Broadway shows, world-class performances, engaging exhibitions, transformative lectures and classes, and more. Our athletics program is the winningest at any level in Virginia.


Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit
cnu.edu.

Posting Number:

AP382P

Number of Vacancies:

1

Posting Date:

12/20/2024

Review Begin Date:

01/16/2025

Application Instructions:

Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.


This position will be posted until filled, however for priority consideration, please apply by January 16, 2025.


Search finalists are required to complete a CNU sponsored background check.


Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Quick Link for Internal Postings:

https://jobs.cnu.edu/postings/18588

EEO/Diversity Statement(s):

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.




Notice of Non-Discrimination & Title IX Policy Statement

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