Secretary Senior 00442 at Christopher Newport University in Newport News, Virginia

Job Description:

Working Title:

Secretary Senior 00442

Role Title:

Administrative Office Specialist II

Position Number:

00442

FLSA:

Non Exempt

Appointment Type:

Full Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

No

Responsible Employee:

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

The mission of the Department of Leadership and American Studies is to offer interdisciplinary learning opportunities in Leadership Studies and American Studies. The department is dedicated to the ideals of liberal learning, scholarship, leadership, and service. Our purpose is to ignite in our students a love of learning, inspire a sense of responsibility and civic duty, and help our students gain the knowledge and confidence to engage as responsible leaders and followers.

Purpose of the Position:

The Leadership and American Studies Department Secretary Senior serves as a primary point of contact for University faculty, administrative staff, students, and visitors. The Secretary Senior provides operational and administrative support for the Department and contributes to a cooperative, positive work environment.

Knowledge, Skills, and Abilities Related to Position:

• Ability to answer multi-line telephone system


• Customer service and organizational skills


• Ability to work independently and cooperatively among university departments, staff, students, and faculty


• Ability to create/prepare and organize essential documents on behalf of the department


• Excellent interpersonal skills


• Excellent written and oral communication skills


• Demonstrate professionalism


• Ability to supervise student interns


• Excellent organizational skills


• Ability to operate a wide range of office equipment


• Knowledge of budgets or purchasing


• Event organization skills


• Skills in the use of social media for professional purposes


• Understanding of HTML and website maintenance


• Knowledge of word processing and spreadsheet software to include Microsoft Office, Google Suite Applications, DocuSign, etc.

Education, Experience, Licensure, Certification Required :

Education:

• High school diploma or experience/education that equates to a high school diploma

Experience:

• Experience with budgets or purchasing


• Experience performing administrative office work.

Additional Consideration(s):

Education:

• Associate's Degree or higher

Experience:

• Experience as a secretary in an academic office


• Experience with the state purchasing system eVA


• Experience with G-Suite or other shared file systems


• Experience creating brochures, fliers, programs, and/or certificates


• Demonstrated experience with event and conference planning.


• Experience using word processing and spreadsheet software.


• Experience using DocuSign.

Salary Information:

Starting at $39,923 Commensurate with Education and Experience

CNU Information:

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit
https://cnu.edu/hr/benefits/.

Role Code:

19012

Conditions of Employment:

This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;

Selected candidate must attend a 2-day New Employee Orientation Program.

Posting Number:

PS1043P

Number of Vacancies:

1

Posting Date:

12/20/2024

Closing Date:

01/01/2025

Open Until Filled:

No

Special Instructions to Applicants:

CNU will only accept online applications through the
jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).


In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/18603

EEO/Diversity Statement(s):

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.




Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process:

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services
(DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx or call DARS at 800-552-5019.

Background Check:

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

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