Fiscal Analyst 2 Accounts Payable at Olympic College in Bremerton, Washington

Job Description:

Description

Fiscal Analyst 2
Salary: $42,696 - $57,324
Classification: Fiscal Analyst 2
Reports to: Director of Business ServicesOlympic College is seeking to hire a full-time classified Fiscal Analyst 2 within our Business Financial division. This position will work independently under general supervision within their area of responsibility. Positions can perform general or specialized fiscal duties in a wide variety of financial areas including accounting, contracts, grants, travel expense, or other financial review work for a state agency.Essential Functions

Accounts Payable Processing: Process and review invoices, expense reports, and payment requests for accuracy, completeness, and compliance with established policies and procedures. Verify appropriate supporting documentation and obtain necessary approvals before processing payments.

Grant Accounting: Assist in the financial management of grants, including tracking and monitoring grant-related expenses, preparing financial reports, and ensuring compliance with grant guidelines and regulations.

Travel Reimbursement: Review and process travel expense reports submitted by employees, ensuring compliance with travel policies and guidelines. Verify travel expenses, receipts, and other supporting documentation for accuracy and completeness.

Vendor Management: Maintain vendor records and communicate with vendors regarding payment inquiries, discrepancies, and other accounts payable-related matters. Ensure timely and accurate processing of vendor payments and resolve any issues or disputes that may arise.

Financial Data Entry: Enter financial transactions, invoices, payment details, grant-related expenses, and travel expenses into the accounting system. Maintain accurate and up-to-date accounts payable, grant, and travel records and documentation.

Reconciliation: Perform regular reconciliations of accounts payable and travel records with vendor statements, employee travel reports, grant expenditures, and general ledger accounts. Identify and resolve discrepancies or variances.

Financial Reporting: Assist in the preparation of financial reports related to accounts payable, grant activities, and travel expenses. Provide financial data and analysis as required.

Compliance: Ensure compliance with relevant financial regulations, grant guidelines, travel policies, and procedures. Stay updated on changes in accounting principles, grant regulations, and best practices related to accounts payable, grants, and travel.

Works independently under general supervision and performs specialized fiscal duties in a wide variety of accounts payable functions.

Review, analyze and process payments in a timely manner.

Ensure compliance to policies regulated by OFM and SBCTC for all payments, reimbursements, travel expenses and capital projects.

Submit and process international wires and resolve any wire payment issues.

Ability to work under pressure and prioritize a variety of tasks shifting focus often to meet deadlines.

Assists with state auditors, preparation of 1099 forms, unclaimed property and state agency reporting during year end closing.

Team Collaboration: Collaborate with other finance and accounting team members to ensure smooth and efficient operations. Assist with month-end and year-end closing activities as necessary.

Qualifications

Minimum Qualifications

High School diploma or equivalent

2 years' experience in accounting, finance, or a related field is typically required. Relevant certifications or coursework in accounts payable, grant management, and travel management may also be preferred.

Preferred Qualifications

• Bachelor's degree in accounts payable, grant accounting, travel management, finance, or accounting roles is highly desirable.


• Experience with automated accounting systems, grant management software, and travel expense management software is a plus.

Knowledge and Skills

Proficiency in financial data entry and record keeping.

Strong attention to detail and accuracy.

Knowledge of accounts payable processes, including invoice processing, payment terms, and vendor management.

Familiarity with grant management and reporting requirements.

Understanding of travel reimbursement policies and guidelines.

Excellent organizational and time management skills.

Effective communication and interpersonal skills.

Ability to work independently and as part of a team.

Additional Information

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $42,696 - $57,324 All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase.

A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union.

Classified positions qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here.

Conditions of Employment

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327. Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application Resume Cover Letter - in your cover letter describe how your experience sets you apart for this position. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: hrticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice. Apply Now