The Executive Assistant to the VP of Technology provides high-level administrative support to ensure the VP can focus on strategic priorities. This role involves managing schedules, coordinating meetings, handling communications, and assisting with project management tasks. The ideal candidate will have excellent organizational skills, discretion, and the ability to thrive in a fast-paced, technology-driven environment.
Key Responsibilities
Calendar Management: Maintain and organize the VP's schedule, coordinating meetings, appointments, and events to optimize time.
Communication: Handle correspondence, including emails and phone calls, ensuring timely and appropriate responses.
Meeting Preparation: Prepare agendas, presentations, and materials for meetings. Take minutes and track follow-up actions.
Travel Coordination: Arrange travel plans, itineraries, and accommodations for the VP and relevant team members.
Project Support: Assist with tracking and organizing technology initiatives, maintaining status reports, and liaising with internal and external stakeholders.
Confidentiality: Handle sensitive information with discretion and ensure data privacy.
Office Administration: Manage expenses, invoices, and general administrative tasks to support the VP's office.
Team Collaboration: Act as a bridge between the VP and technology teams, ensuring clear communication and alignment.
Qualifications
Experience: Proven experience as an Executive Assistant or similar role (X+ years preferred), ideally in a tech-focused environment.
Technical Proficiency: Familiarity with tools like [insert relevant tools, e.g., Microsoft Office, Google Workspace, project management software].
Communication Skills: Exceptional written and verbal communication skills.
Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively.
Problem-Solving: Resourceful and proactive in finding solutions.
Education: Bachelor's degree in Business Administration, Communication, or a related field preferred.
Preferred Qualifications
Familiarity with technology projects, terminology, or methodologies (e.g., Agile, Scrum).
Experience working in a fast-paced or start-up environment.