Prime Rock is a family-owned private investment company and family office specializing in real estate, technologies, and energy. With over 33 years of investing and development experience, a nimble decision process, and flexible capital, we can assess and close on projects very quickly.
Job Summary:
We are seeking a detail-oriented and organized Real Estate Assistant to support our team with various administrative tasks. The ideal candidate will possess 1-3 years of experience in Commercial Real Estate, have excellent communication skills, be proactive, and have a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
Source Third Party Vendors (HVAC, Roofers, Landscapers, Plumbers, Emergency Services, ect.) to assist day-to-day operations across the entire portfolio.
Prepare and edit pre-drafted templates pertaining to tenant correspondence, reports, and lease documents.
Take ownership of Yardi and SharePoint databases (Leases, Amendments, Vendor Contracts, etc.) and be designated POC for all document pull requests.
Manage and organize Third Party Vendor calendar - scheduling and inputting vendor schedules, appointments, and meetings into global calendar for Property and Construction Management teams.
Assist in special projects and perform other duties as assigned.
Assist with the preparation of documents and materials for meetings and events.
Handle incoming calls, emails, and inquiries, providing excellent customer service.
Coordinate travel arrangements, including itineraries and accommodations.
Maintain office supplies and equipment, ensuring everything is stocked and in good working condition.
Qualifications:
Bachelor's degree
Proven experience in Real Estate or in a related role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Experience in Yardi
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to prioritize tasks and manage time effectively.
Professional demeanor and ability to work well with diverse teams.