Established in 1980, Berkowitz Pollack Brant is a certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach and New York City.
With more than 300 accountants, tax specialists and consultants, we are one of the largest accounting firms in South Florida and one of the top 50 firms in the United States
We are an Equal Opportunity Employer, committed to providing career opportunities to firm members of all races, genders, sexual orientations and beliefs.
A value added service we provide our clients is our Recruiting service. This is a client based position.
JOB DESCRIPTION:
We are currently recruiting for an Executive Administrative Assistant with experience supporting Tax Accountants at the C suite level.
This person will provide high level administrative support to a C suite level Executive. Manage incoming calls, email, correspondence, scheduling of all appointments internal and external and making travel arrangements. Handle confidential information and maintain records.
Major Responsibilities:
Assemble Tax Returns
Assist Tax Department Administrator as necessary
Support all professionals within the Tax Department, including handling general clerical work such as scanning projects and preparing letters, forms, reports, and other project-based work
Maintain tax assembly inventory supplies for assembly workstations and scanning area
Order supplies as needed
Provide backup support to Miami tax administrative staff
Provide backup phone coverage support for Miami receptionist
Assist with ad hoc requests from other departments as needed
Manage calendars and scheduling of appointments and coordination of travel arrangements when needed
Anticipate documents needed for upcoming meetings and conference calls
Answer phones, take messages and transcribe voicemails
Monitor Outlook emails for Executives bringing up urgent matters, including responding independently when possible
Greet clients when in-office meetings
Compose letters, complete forms, prepare reports and notarize documents, including organizing and maintaining filing of documents electronically
Prepare invoices and expense reports
Prioritize multiple tasks to meet deadlines
Preparation of Engagement Letters, Proposals and completing all processes for new clients
Preferred Qualifications:
Bachelor's degree preferred
5 years of experience in an executive assistant role
Public Notary - State of Florida
Bilingual fluency - English and Spanish
Prior experience working in a CPA firm or Law firm a plus
Excellent verbal and written communication skills
Strong Microsoft Outlook, Word, Excel and PowerPoint
Ability to manage multiple projects and priorities simultaneously. Be able to prioritize and be a self-starter and proactively anticipate needs
Must be detail oriented, highly responsive, creative thinker a team player and possess excellent organizational skills
Professional demeanor and ability to maintain high level of confidentiality
Salary range will be between $85,000 to $110,000 with potential for bonus based on performance.