Adecco Creative and Marketing is recruiting a Commercial Operations PO Coordinator for our client, a global beauty company in Calabasas, CA. The Commercial Operations PO Coordinator plays a critical role in managing end-to-end purchase order processes and assisting with vendor payments for the Commercial Operations team. This team encompasses Marketing, Trade Marketing, Brand Education, Digital, Shopper Marketing, and Retail. The ideal candidate will act as a key liaison and resource for budget owners and Accounts Payable (AP), ensuring adherence to procedures, deadlines, and best practices.
Key Responsibilities
Create purchase orders (POs) for all Commercial Operations and Digital Teams, ensuring proper financial coding and verifying supporting documentation.
Maintain POs, updating them as needed for scope changes, and collaborate with Procurement to address errors in purchase requisitions.
Confirm project completion with brand managers/project owners and maintain goods receipt records in Ariba.
Expedite payment processes for Commercial Operations and Digital Teams as needed.
Support the Budget Manager by reviewing month-end close reports (e.g., VIM and Open PO reports).
Collaborate with project owners and brand managers to ensure all invoices are processed before closing deadlines.
Address technical issues related to purchase orders, procurement, invoicing, accounts payable, and master data.
Undertake special projects and tasks as assigned by the Manager.
What you'll need:
High school diploma or equivalent.
Strong attention to detail and ability to meet strict deadlines.
Excellent administrative, time management, and organizational skills.
Strong oral and written communication skills.
Knowledge of accounting processes and vendor requirements.
Ability to work independently with minimal supervision while managing multiple projects.
Adaptability to tight deadlines and a dynamic, multi-functional environment.
Proficiency in SAP, MS Word, Excel (including Pivot Tables and VLOOKUP), PowerPoint, MS Access, and Apple devices/software.
Preferred:
Strategic Thinking: Ability to see the big picture while focusing on detailed execution.
Creativity and Innovation: Open-minded, original thinker with strong business acumen.
Business Skills: Expertise in workflow structuring, monitoring, multitasking, and time management.
Leadership and Collaboration: Strong cross-functional coordination, adaptability, and initiative.
Personal Attributes: Integrity, dependability, tenacity, and the ability to motivate and collaborate effectively.
This role is ideal for a proactive and detail-oriented professional ready to contribute to a dynamic team environment while ensuring smooth and efficient operational processes.