Admin Assistant needed with an Accounting company in Reading, MA. 100% on-site, M-F (8:30am - 5:30pm) - flexible start/stop times. Direct placement, full benefits.
The Administrative Assistant position is responsible for greeting clients and vendors; assisting with billing and weekly time reports; ordering and stocking kitchen and office supplies, ordering maintenance of postage machine and copiers/printers; ordering meals for tax season; maintaining common areas; sorting and distributing mail on a daily basis; scanning documents and saving to electronic storage; and other responsibilities to support office administration.
Essential Job Functions
Answer phones and greet clients/vendors
Schedule conference calls/conference rooms/courier services as needed
Book travel/conferences for staff as needed
Track inventory of office/kitchen supplies and place orders as needed
Track inventory of stationery products and place orders as needed
Monitor office printers/copiers, postage machine and shred bins for services & supplies
Mail delivery and distribution including daily trips to post office
Assist with tax season meal ordering
Ensure that common/kitchen areas are clean and tidy
Accurately and efficiently format, proof, finalize and distribute Firm documents, adhering to the established guidelines and quality control methodologies and standards.
Scan documents and save them to file
Assist with other administrative duties, including but not limited to office administration, executive support, and other support areas as needed
Preparation, Knowledge, Skills and Abilities
Must have experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
QuickBooks helpful.
Five years of experience in office administration
Strong attention to detail
Ability to work both independently and as part of a team environment
Ability to manage multiple tasks in fast paced environment