Salary: $60,000 - $80,000/year (based on experience)
Job Summary
We are seeking an office manager who plays a key role in ensuring the smooth operation of our office by managing administrative tasks, coordinating between teams, and maintaining a productive work environment. Office managers should have strong communication skills, be able to manage multiple projects, and have basic project management skills. They should also be able to react well to challenges, anticipate needs, and prioritize requests.
This role will be a bridge between our US office and our Chinese headquarters, responsible for relaying messaging and translating when necessary.
Responsibilities
Office Operations
? Overseeing daily office activities to ensure efficiency.
? Managing office supplies and inventory, including purchasing and restocking.
? Ensuring that health and safety policies are up to date
Scheduling
? Coordinating meetings, appointments, and events/conferences.
? Managing calendars for senior staff or teams.
Documentation
? Organizing and maintaining office files and records (digital and physical).
? Ensuring confidentiality and proper handling of sensitive information.
? Managing specific databases that we use internally.
Communication
? Acting as a point of contact for internal and external stakeholders, specifically the Chinese HQ Team.
? Handling correspondence such as emails, calls, and mail.
? Handling complaints, and queries, and preparing letters, presentations, and reports
Staffing
? Recruiting, hiring, and supervising admin staff for the US office.
Finance and Budgeting
? Preparing payroll for the US office.
? Processing invoices and managing office budgets in tandem with department heads.
Sales supportment
? Responsible for sales data statistics and analysis, put forward reasonable suggestions
? Organizing regular sales meetings and exporting meeting documents.
Logistics
? Work with the Chinese HQ Team to fulfill inventory requests, shipment requests, warehousing, and other logistics needs.
Additional responsibilities may arise outside of the topics listed above.
Qualifications
? Fluent in English and Chinese (Mandarin)
? Proven experience as an Office Manager or similar role.
? Strong organizational and time management skills.
? Proficiency in Microsoft Office Suite and familiarity with office software (e.g., Zoho CRM, QuickBooks, or similar tools).
? Excellent verbal and written communication skills.
? Ability to manage multiple priorities and adapt to a fast-paced environment.
? Bachelor's degree in Business Administration or related field preferred (but not required).
What We Offer
? Competitive salary and benefits package.
? Health, dental, and vision insurance.
? Paid time off and holidays.
? Opportunities for professional development and growth.