Our client is a prestigious institution dedicated to advancing knowledge and innovation through interdisciplinary research and collaboration. They are seeking a highly organized, detail-oriented, and professional Administrative Assistant to join their dynamic team. The Administrative Assistant will play a pivotal role in assisting with the operations, membership engagement, and communications of the institute.
Key Responsibilities:
Serve as the primary point of contact for members, addressing inquiries and ensuring a positive membership experience.
Maintain accurate member records and track membership renewals, onboarding, and engagement.
Assist in developing and implementing strategies to enhance member satisfaction and retention.
Plan, coordinate, and execute events, including conferences, seminars, workshops, and networking gatherings.
Support the institute's efforts in identifying and cultivating partnerships, sponsorships, and funding opportunities.
Track and follow up on business development initiatives and communications.
Draft and distribute reports, publications, announcements, and other member communications.
Schedule and manage travel arrangements for staff, members, and visiting scholars.
Assist with scheduling meetings, preparing agendas, and documenting minutes.
Manage office supplies, correspondence, and general administrative duties.
Qualifications:
Bachelor's degree required; background in business administration, communications, or a related field is preferred.
1-3 years of experience in a similar role, preferably in a nonprofit, research, or academic environment.
Exceptional organizational skills and attention to detail.
Strong interpersonal and communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, CRM software, and event management tools.
Ability to prioritize and manage multiple tasks in a deadline-driven environment.
A proactive mindset with a problem-solving attitude.