The Executive Assistant will provide high-level administrative support to senior leaders, ensuring efficient coordination, time management, and seamless operations across their teams.
Key Responsibilities:
Manage complex schedules, appointments, and meetings for senior executives.
Coordinate travel arrangements, including itineraries and accommodations.
Prepare and review documents, presentations, and reports.
Serve as a point of contact for inquiries, correspondence, and call management.
Organize internal and external meetings, handling logistics and technology setup.
Prepare agendas, take meeting minutes, and track follow-up on action items.
Assist in planning events, including team gatherings and board meetings.
Handle confidential information with discretion and maintain data security.
Support special projects, ensuring objectives are met within deadlines.
Gather and organize data for executive decision-making.
Qualifications:
Strong organizational skills with a keen eye for detail.
Proficiency in Microsoft Office and Keynote for document and presentation creation.
Ability to work independently and solve problems effectively.
Demonstrated experience handling sensitive information with confidentiality.
Excellent communication and time management skills.
Work Environment & Benefits:
Modern Office Setting: Collaborative spaces, outdoor areas, and on-site amenities.
Engaging Culture: Annual events, weekly lunches, and leadership resources.
Technology: MacBook provided and monthly phone allowance.
Benefits: Medical, dental, vision, 401k matching, PTO, and parental leave.