An Investment Management firm seeks a highly organized and proactive Executive Assistant to support two C-suite executives. The ideal candidate will possess exceptional administrative skills, and the ability to handle sensitive information with discretion. This role requires a detail-oriented professional who can thrive in a fast-paced environment while managing multiple priorities.
On-site three days per week
Salary: $120-160k base
Hours: 9 am - 6 pm
Key Responsibilities:
Manage complex calendars, schedule meetings, and coordinate travel arrangements for the executives.
Coordinate quarterly board meeting logistics including venues, breakfasts, lunches, and off-site dinners, preparing and printing materials, and coordinating travel and accommodations.
Act as a liaison between executives and internal/external stakeholders, maintaining strong relationships and effective communication.
Handle confidential information with the utmost integrity and professionalism.
Support ad-hoc projects and initiatives as requested by the executives.
Qualifications:
Bachelor's degree in Finance, Business Administration, or a related field preferred.
10+ years of experience as an Executive Assistant, preferably in a finance-related environment.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and financial software.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a team-oriented environment.