Program Manager at Staffing Boutique in New York, New York

Posted in Other about 15 hours ago.

Type: full-time





Job Description:

Staffing Boutique is pleased to notify you of a new job opportunity as an interim Program Manager!

If interested, please respond to this posting ASAP with your resume attached as a Word or PDF document. (Only qualified candidates will be contacted)

Organization Type: Education

Work Location: Various schools in Manhattan, Queens and Brooklyn

Start Date: Jan 15, 2025

Duration: 3 months

Schedule: Monday - Friday

Hours: 9 am - 5 pm EST (35 hours per week)

Pay: $30/hour (Non-negotiable)

Responsibilities
  • Support program staff members in facilitating in-person sessions.
  • Monitor mentor RSVPs and enter into daily tracker for program team to view progress
  • Send mail merge to mentors 3x leading up to in-person sessions
  • Collaborate with Senior Program Managers to visit school sites and distribute seasonal incentive items to respective team members
  • Serve as additional in-person "floater" to support Program Managers during lunch transitions at school sites (3-4x visits a week), including but not limited to the following responsibilities:
  • Pick students up from classrooms and support the group's transition (10-12 students) to the organization's onsite space within various schools.
  • Record daily mentor and mentee attendance on LiveImpact, an internal database system
  • Support Program Manager on site to set up student laptops during transition between sessions
  • Additional school sites may be added to rotation of weekly visit schedule
  • Facilitate program sessions at school sites as a backup program manager as needed (e.g. if Program Manager is out sick and coverage is needed to run sessions)
  • Support logistics during in-person workshop series in May 2025, including giveaway distribution, attendance recording, and general family engagement during workshop time

Administrative support
  • Monitor weekly mentor and mentee attendance and send weekly reports to Program Managers to target outreach for matches with low attendance; follow up with staff to input missing data into database
  • Administer annual end-of-year stakeholder surveys via SurveyMonkey; support with sending mail merges to mentors and tracking progress to share with program team
  • Lead collection of all end-of-year Epic! reading data for eight school sites adding number of hours read for each student account for external reporting purposes
  • Support tracking and updating mentors who have their required background checks completed for mid-year mentor onboarding
  • Visit school partners to capture mentor-mentee match photos and organize match photos on shared drive
  • Collaborate with 2 Senior Managers, Program & Impact to design incentive flyers for end of year challenges and support with distributing items to school sites
  • Write mentor anecdotal reports at the end of the program year for external reporting purposes
  • Participate in monthly program team meetings sharing information regarding program observations during visits

Preferred Qualifications
  • Passion for education
  • Demonstrated understanding of the connection between literacy, child development, and social justice
  • A demonstrated commitment to an anti-racism and equity lens in their work and communications (internal and external)
  • Experience working with kids and their parents/caregivers, and a positive, growth-mindset approach to supporting children
  • Experience with, or a strong interest in, volunteer management
  • Strong organizational skills, including the ability to manage time and deadlines effectively
  • Excellent verbal and written communication skills
  • Experience with technology, and an openness to learning and using new tools (e.g., email, video conferencing, cloud-based file management, and project management tools)
  • High level of attention to detail
  • Team player and contributor
  • Ability to work and adapt in a fast-paced environment
  • Interest in hybrid work with the ability to lead and monitor weekly mentoring sessions
  • Spanish and Mandarin speakers a plus but not required

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