Duties: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
Duties
Flexibility to support varying teams and cover where necessary
Provide administrative support in a team oriented environment
Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages
Arrange travel; organize and provide travel logistics support
Process expenses and invoices in a timely manner
Arrange internal and client meetings on and off the firm campus - book conference rooms and catering, register guests, ensure materials organized
Adhere to Compliance regulations and gain the relevant approvals
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested
Skills: Skills & Experience required
Experience as an Administrative Assistant in a financial services or corporate environment
Solid organizational skills - ability to multi-task and prioritize effectively and follow up on open items
Strong attention to detail
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Ability to communicate clearly, concisely and confidently
Proactivity - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
Good judgment, independent thinker and resourceful
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Proficient in MS Outlook, Word, Excel, Power Point, Zoom
Concur experience preferred
Highest degree of integrity, professionalism, diplomacy and discretion required