BANKW Staffing is a leading, full-service staffing agency specializing in connecting talented professionals with top-tier employers. We pride ourselves on our commitment to excellence, personalized service, and the ability to match the right candidates with the right jobs. We are seeking two detail-oriented, self-motivated Office Administrators to join our dynamic teams (one in our Springfield office and the other in Westborough). In this role you will play a crucial role in ensuring the smooth daily operation of the office by handling administrative tasks and providing support for our recruitment and sales teams. The ideal candidate will be highly organized, proactive, and able to multitask effectively in a fast-paced environment.
Key Responsibilities
Professionally answer, screen and transfer inbound phone calls & greet and assist visitors
Process employment applications, new hire paperwork, background screens, employment verifications, and onboarding for candidates
Resolve administrative problems and inquiries from staff
Ensure electronic and hard copy filing systems are maintained and current
Assist with document formatting using MS Word, Adobe, DocuSign, Share Point and other electronic platforms
Monitor and maintain office supplies inventory and order new supplies
Organize orientation and administrative process training of new staff members
Technical liaison and basic troubleshooting
Prepare, print and distribute ad-hoc reports, memos or emails
Maintain a clean and tidy presentation of the lobby, kitchen and office areas
Schedule and coordinate meetings, open houses, and appointments
Retrieve, sort and distribute incoming mail
Potential travel between office locations as needed
Add companies, contacts, and/or candidates to database as requested
Format resumes, attach references and required documents to database, send assessments as requested
Qualifications:
Associate's degree in business administration or related field required; Bachelor's degree preferred
At least 2 years of related administrative experience, preferably in staffing or HR environment
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Professional phone presence & warm and friendly demeanor
Ability to maintain confidentiality and handle sensitive information
Positive attitude & strong work ethic
Ability to work independently and as part of a team
The Office Administrator roles are full-time direct hire opportunities (one based in Springfield, the other in Westborough). Schedule allows for one remote day, with four days on-site in each respective location. The salary range is $50,000-$60,000 depending on experience. Generous benefits package, including health, dental, and vision insurance, generous PTO, 401(k) and more! Interested or want to learn more? Reach out or apply today.