Job Title: Project Administrator III / Construction Project Administrator
Location: Walkersville, MD - 21793
Duration: 11 months
Job Type: Contract
Work Type: Onsite
Shift: Monday to Friday from 08:00 AM to 05:00 PM
Pay Rate: $35-$40/hr
Overview:
TekWissen group is a workforce management provider throughout the USA and many other countries in the world. Our client is a leading biotechnology company that combines technological expertise with world-class manufacturing and scientific insight to support the delivery of innovative medicines for a wide range of diseases. Specializing in pharmaceutical ingredients, bioscience, biopharmaceuticals, custom manufacturing, and cell and gene therapy, the company provides comprehensive services across the pharmaceutical, biotech, and life sciences sectors. It supports every stage of drug development, from early research to commercial production, and offers solutions in biologics, small molecules, and specialty ingredients. Committed to quality and innovation, the company serves as a critical partner in advancing therapeutic solutions and streamlining complex manufacturing processes, with a global presence that ensures access to scalable, flexible, and compliant technical expertise.
Summary
The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between the client, the General Contractor, and the Engineer of Record.
This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.
Key Accountabilities:
Document Control and File Management (Highest Priority)
Maintain the project document control system using Microsoft Teams and SharePoint.
Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents.
Perform regular quality checks to verify documentation is current and accurately filed.
Coordinate with team members to ensure consistent and effective document placement and access.
Project Coordination and Management
Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more.
Route documents to appropriate project team members as needed.
Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs.
Upload final documents to SharePoint and manage tracking tools for project deliverables.
Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies.
Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.
Proficiency with Microsoft Office Tools
Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation.
Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.
Meetings and Action Items
Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited.
Record detailed meeting minutes and track action items in Microsoft Planner.
Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders.
Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.
Required Qualifications
A Associate's Degree Required
Bachelor's Degree in Business Administration, Project Management, Construction Management, or a related field is preferred
Previous hands on experience in document control/file management and construction experience is required.
TekWissen® Group is an equal opportunity employer supporting workforce diversity.