The role requires a bachelor's degree and involves a 45-hour work week with no strict 5 PM end time.
CEO and COO support.
Also opening for VP and Senior manager level support.
100% on site in Boca Raton.
*Excel and PowerPoint testing required*
Bachelor's Degree Required.
The Executive Assistant supports the executive as assigned. Provides key administrative functions that enable the executive to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations and manages the executives' calendar. Will analyze and prepare data and reports. Maintains complete confidentiality at all times.
Qualifications
Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed.
Maintain appointment calendar; coordinate, schedules, arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space, hotel rooms, arranging meals or refreshments, and audio/visual equipment, etc.
Support high-level executives in their daily tasks. Represent the executive office in a pleasant and professional manner at all times.
Act as liaison by maintaining open communication. Answer all telephone calls internal and external, as well as screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response.
Types and designs general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc. Proofread documents for spelling, grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents.
Works independently and with a team on projects. Acts as project manager for special projects which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials and meeting minutes.
Always maintain complete confidentiality.
Exercises sound judgment in addressing and proactively manager daily business issues with minimal direction.
Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents.