The Project Coordinator will be responsible for managing the administrative operations of the assigned division. This individual will have excellent organizational skills, an exceptional eye for detail, and a track record of successfully managing multiple tasks and projects in a fast-paced environment.
Role specific responsibilities
Maintain manning plans onsite for personnel as per project requirements
Arrangement of accommodation/ Travel requirements for site personnel
Maintains office services by organizing office operations and procedures, designing filing systems for field personnel certifications and resumes
Monitor and manage field employee out-of-pocket expenses, ensuring adherence to the budget and tracking expenditures against established targets
Provide administrative support to the operations team, including scheduling meetings, managing calendars
Coordinate weekly meetings with Project Managers to discuss upcoming projects, personnel needs, and outstanding training objectives for field personnel
Skills& Knowledge Required
Good communication skills
Good timekeeping skills: ability to work to tight deadlines and manage own and others time efficiently.
Familiar with planning, scheduling and able to produce reports.
Knowledge of computer systems and programs e.g., Microsoft programs, Work, Excel, Power point & MS Projects
Strong organizational skills, with the ability to manage multiple tasks and projects simultaneously
Strong attention to detail, with a keen eye for accuracy and completeness
Work Experience Required:
Previous experience in an administrative or coordinator role
Educated to a degree level or hold the equivalent professional experience