Our client, a prominent law firm in Washington, D.C., is seeking an experienced Intellectual Property (IP) Secretary to join their team. The ideal candidate will have 5+ years of secretarial experience in a law firm environment, with a strong understanding of patent and trademark practice areas. This is an excellent opportunity to work with a dynamic team and support the firm's growing IP practice.
Key Responsibilities:
Provide comprehensive secretarial support to attorneys and other legal professionals in the Intellectual Property department.
Prepare and file patent and trademark applications, including responses to office actions and client communications.
Manage IP docketing and ensure compliance with filing deadlines for both patent and trademark matters.
Draft and proofread correspondence, legal documents, and other materials related to intellectual property matters.
Maintain accurate records of client files, case details, and related documentation.
Assist with client billing and time entry for IP-related matters.
Coordinate meetings, hearings, and conference calls, ensuring all relevant parties are informed and prepared.
Handle confidential and sensitive information with the highest degree of professionalism and discretion.
Manage attorney calendars, scheduling deadlines, and appointments related to IP matters.
Communicate effectively with clients, patent and trademark offices, and other stakeholders as required.
Stay current on developments in intellectual property law and best practices for IP case management.
Qualifications:
Minimum of 5 years of secretarial experience in a law firm, with a focus on intellectual property, preferably in patent and trademark practice areas.
Strong knowledge of the IP filing process, including familiarity with relevant software and IP docketing systems.
Excellent organizational skills and the ability to manage multiple tasks and priorities effectively.
Superior attention to detail and accuracy in all aspects of work.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other legal management software.
Strong communication and interpersonal skills, with the ability to work well in a team-oriented environment.
Ability to maintain confidentiality and handle sensitive client information.
Professional demeanor and a proactive, can-do attitude.